We are seeking a proactive and detail-oriented Contracts and Business Development Coordinator to lead contract development, execution, and compliance as well as opportunity identification, bid coordination, and internal systems management. This role is responsible for identifying and pursuing high-value contract opportunities, collaboratively preparing competitive bids, and managing contract execution to ensure performance, profitability, and compliance with applicable private- and public-sector requirements. The ideal candidate brings strong business acumen, private- or public-sector procurement, and familiarity with emergency response-related deployments or contracting.
Key Responsibilities:
? Contract Development & Proposal Management: Identify, evaluate, and pursue contract opportunities with corporate clients, industry partners, and government agencies at all levels. Actively monitor bid platforms and submit competitive proposals aligned with Safe Industries? and client needs. Partner with internal teams to ensure proposals are technically sound, financially viable and strategically positioned.
? Contract Administration: Oversee contract lifecycle from negotiation and award to execution, compliance, and renewal. Collaborate across emergency response, finance, legal and logistical teams to ensure timely deliverables, budget adherence, and effective risk management. Monitor contract performance and maintain accurate data across internal and government systems (e.g., CRM, contract databases, SAM). Ensure documentation aligns with federal procurement regulations and grant requirements.
? Regulatory Compliance: Ensure compliance with applicable federal, state, and local regulations, including FEMA PAPPG, 2 CFR Part 200 (Uniform Guidance), and state procurement codes. For privatesector contracts, ensure adherence to relevant commercial law, industry standards e.g., OSHA), and internal policies on data privacy, intellectual property and subcontractors. Stay current on regulatory changes and ensure Safe Industries remains compliant across business sectors.
? Strategic Partner Engagement: Collaborate with leadership to identify, evaluate, and engage strategic partners, subcontractors, and suppliers. Serve as liaison with contracting officers, procurement leads, and private-sector clients. Maintain strong relationships to support Safe Industries? growth and contract fulfillment.
? Reporting & Audit Support: Maintain complete and organized documentation for all contracts and projects. Support internal and external audits by tracking allowable costs, procurement records, subcontractor compliance, system logs, data integrity and other requirements tied to commercial or grant-funded agreements.
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