Guild Hall of East Hampton Inc.
Job Description: Data Entry Specialist - Philanthropy
Part-time 15 to 20 hours per week, non-exempt position
Reports to: Director of Analytics and Data - Philanthropy
Data Entry Specialist - Philanthropy: manages donor and patron records in cultural institution fundraising database while supporting critical data functions within CRM database. This role is essential to ensuring our organization engages effectively with our supporters and maintains data integrity.
Key Responsibilities:
- Data Entry and Gift Processing: Accurately input and update donor and patron information, process and batch gifts, and generate acknowledgment letters and receipts.
- Data Maintenance and Cleanup: Audit and clean data regularly to resolve inconsistencies and ensure accuracy.
- Database Management: Assist with data imports, exports, and integration between systems while adhering to organizational standards.
- Reporting and Support: Provide timely and accurate reports for fundraising and donor engagement, ensuring confidentiality and compliance with data protection standards.
Qualifications:
- Proven experience in data entry and database management, preferably with Raiser’s Edge and Spektrix.
- High level of accuracy and attention to detail.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Excellent communication skills and discretion with sensitive information.
Preferred Qualifications:
- Experience in non-profit, arts, or cultural organizations.
- Knowledge of fundraising and donor stewardship principles.
- Basic understanding of financial reporting and CRM integration.
What We Offer:
- A collaborative and supportive team environment.
- Opportunities to grow your skills and expertise within an art and cultural environment.
- Competitive compensation based on experience.
Location: in person in East Hampton, New York, hybrid or fully remote position.
Compensation: Commensurate with experience, starting at $28 per hour.
ABOUT GUILD HALL
Our mission: Guild Hall is the cultural heart of the East End: a museum, performing arts, and education center, founded in 1931. We invite everyone to experience the endless possibilities of the arts: to open minds to what art can be; inspire creativity and conversation; and have fun.
Guild Hall presents more than 200 programs and hosts 60,000 visitors each year. The Museum holds six to eight exhibitions, ranging from the historical to the contemporary, and focuses on artists who have an affiliation with the Hamptons. The Theater produces more than 100 programs―including plays, concerts, dance, screenings, simulcasts, and literary readings―from the classics to new works. In addition to these endeavors, Guild Hall supports the next generation of artists with in-school and on-site Learning + New Works programs. www.guildhall.org
Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet 100% of the criteria. Guild Hall encourages you to apply if you meet many but not all the criteria and feel you may be a good fit for the role. Guild Hall is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, Guild Hall will provide reasonable accommodations for qualified individuals with disabilities.
Please include a cover letter with your resume.
Job Type: Part-time
Pay: From $28.00 per hour
Expected hours: 15 – 20 per week
Work Location: Hybrid remote in East Hampton, NY 11937