Evaluates the department and makes recommendations regarding policy or procedural changes as needed. Develops, implements, coordinates and communicates procedures relating to custodial requirements and facility maintenance and responds in a timely fashion to all inquiries and complaints. Required to attend School Committee, Town Council, and Town Building Committee meetings in the evenings as needed.AdministrationDevelops budget, procurement and personnel needs based on department plans and analysis. Orders materials and equipment as needed.
Implements and administers computerized facility work order and preventive maintenance system. Oversees hiring of personnel within the department through the guidance of Town and/or School Human Resources. SupervisionPlans, assigns and inspects work of staff assigned to the department. Determines staffing needs, aligns functional work areas and assigns responsibilities.
Implements training programs as necessary for maintaining or improving professional and technical qualifications of staff. Leads team in the selection of new employees; appraises, counsels, advises, discipline, and evaluates staff; resolves grievances. Develops and maintains a list of qualified substitutes and schedules as needed. Assists in development and upgrading of job descriptions for staff.SafetyMaintains safety standards in conformance with state and insurance regulations and develops a program of preventative safety as related to the activities of the department.
Oversees compliance with all worker safety regulations including DLA, OSHA, AHERA, and all other relevant laws and regulations.Compliance with StandardsDevelops, implements and schedules effective building inspection, audit, and evaluation plans and programs and maintains appropriate building code and regulatory compliance in coordination with the Inspectional Services and Fire Department. In conjunction with the Town Manager and Superintendent of Schools, establishes and upgrades standards of quality for each aspect of the department and implements adopted standards. Monitor and delegate to the appropriate party any issues with respect to federal and state construction/building requirements, including building codes and the Americans with Disabilities Act as well as construction standards and practices and recommend implementation to the Town Manager and Superintendent. Communicates with staff, in writing and in meetings, those standards and the means by which they will be met.
Monitors the performance of staff to determine compliance with such standards. Maintains all necessary files to document adopted standards including changes and deficiencies.BudgetPrepares and administers the budget for multiple assigned area of responsibility. Manages and tracks expenditures to ensure remaining in budget.TrainingEnsures appropriate training of all maintenance and custodial staff.InventoryPurchases and maintains an inventory of supplies and equipment, including vehicles. Orders additional items as needed.
Coordinates purchasing to take full advantage of cost savings through bulk purchasing.Equipmentmaintains control over all equipment and vehicles of the department including proper and authorized use. Arranges maintenance for equipment as needed. Assesses equipment needs, evaluates pricing, and makes recommendations for replacement or major repairs.RecordsKeeps records for the department as needed or required. Submits all reports required by state authorities or by Town Council or School Committee.Public RelationsPerforms public relations with town or school personnel and others affected by actions of the department to minimize adverse impacts and maintain positive relationships.CUSTODIAL MANAGEMENTOversees custodial program to include in-house staff and contracted services.
Ensures cleanliness/safety of schools and ensures proper coverage. Co-Supervises School Custodial staff with the Principals. Communicates and works with building directors/principals to determine that cleaning and minor maintenance needs of buildings are being met. Maintains checklists of work to be performed and notes deficiencies or non-compliance with standards established.
Coordinates with building administrators for summer maintenance and similar periods for performing deep cleaning and repairs in school buildings.MAINTENANCE MANAGEMENT-Oversees maintenance program to include in-house staff and contracted services. Monitors and assigns work orders through the work order system. Directs and coordinates assigned work and oversees procurement of needed parts/supplies. Determines capability of inhouse staff verses contracted services.
Assist town staff in submitting work orders as needed. PREVENTATIVE MAINTENANCEImplements/maintains regular predictive and preventive maintenance programs that comply with accepted industry standards and local, state and federal laws and regulations. Ensures preventative maintenance work orders are regularly generated/performed.CONTRACTOR MANAGEMENT-Determines when work is beyond in-house capability/staffing. Determines qualifications of contractors for contracting with the Town.
Evaluates insurance and bond coverages for compliance with district or contract requirements with the purchasing department.Monitors construction activities, including periodic site visits and sample testing as needed, to determine compliance with contract plans and specifications and provides notices of non-compliance or sub-standard performance. Negotiates change orders and recommends payment requests for approval. Provides oversight and coordination of subcontractors and temporary construction workers for those projects in which the district acts as general contractor or for small scale projects that dont require a general contractor.On-Call Contractors-Develops on-call contractor specifications and works with the purchasing department to gain town contractors for up to 3-years. Contractors must be qualified to do emergency repairs as well as regular maintenance needs if/when beyond in-house scope.
Monitors contract, acts as town liaison for scheduling and access and monitors/evaluates work accordingly. Contracts include but are not limited to, HVAC, Electrical, Plumbing, Elevators, Generators and Electrical.Reoccurring Contractors-Develops specifications for contractors that have recurring work at the Town and School Buildings. Monitors contract, acts as town liaison for scheduling and access and monitors/evaluates work accordingly. Contracts include but are not limited to pest control, elevator maintenance, generator maintenance, fire extinguisher inspections, security alarm systems, fire alarm systems, and fire sprinkler systems.Maintenance Contractors-Develops scope of work for contractors to perform maintenance work needed that is outside of the other contracted work listed above.
Monitors contract, acts as town liaison for scheduling and access and monitors/evaluates work accordingly.BidsProposes specifications and bid conditions to the appropriate purchasing authority for all items requiring such bids by law or policy. Develops scope for work not requiring bid but still needed for the competitive process.ENERGY MANAGEMENT/UTILITY SERVICESOversees the Town Energy Management program and Energy coordinator. Manages and coordinates utility services to all buildings including identifying opportunities for and promoting energy management, cost containment, and usage reduction strategies.CAPITAL PROJECTSDevelops long-range capital plan for municipal and school buildings. Determines that construction contract forms, specifications, and plans are complete and accurate.
Plans and schedules approved projects. Communicates and works with architects, engineers, and contractors for the design and execution of projects. Maintains all project files including shop, field and as-built drawings for permanent storage and retrieval. Maintains a professional and personal independence with respect to such third parties to avoid conflicts of interest, both in fact and in appearance.
Serves as liaison with governmental agencies and the public in all aspects of construction.ASBESTOS DESIGNATED PERSON-Acts as the schools asbestos designated person. Oversees all Asbestos Hazard Emergency Response Act (AHERA) actions. Ensures all laws/policies are followed and monitored accordingly. Acts quickly during any emergency action.BUILDING FOR THE FUTURE-Key member of the building committee to help shape the design and construction of any new schools or municipality buildings.OTHER-Performs other functions as determined by the Town Manager, Superintendent of Schools, or their designee(s).QUALIFICATIONS: Education / Experience Any combination of education and experience that would provide the required skill and knowledge for successful performance would be qualifying.
However, applicants must meet the following minimum qualifications Minimum of a two year college or technical degree from an accredited institution with Bachelors degree preferred. Successful experience in construction or facilities management or supervision totaling five (5) years within the preceding ten- year period.Knowledge of federal and state building construction requirements including building codes, OSHA requirements, and Americans with Disabilities Act.Knowledge of building and utility construction and maintenance industry practices and standards including procedures and materials.Knowledge of custodial procedures and best practices for commercial, municipal buildings. Knowledge or capital planning and budgeting.Demonstrated ability to establish and manage budgets Demonstrated ability to motivate and supervise staffDESIRABLE QUALIFICATIONS: Education and/or experience in structural or civil engineering. Experience in school construction.
Experience with energy management and energy conservation projects. Massachusetts Construction Supervisor or similar licensure.SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of all major building systems including heating, ventilation, air conditioning and handling, plumbing, electrical, security, and lightingConsiderable knowledge of materials, methods and equipment used in maintenance of town and school buildings Knowledge to effectively manage use of facility space, equipment, staff, and contractorsAbility to advise and guide management and direct staff and contractors appropriately on all building maintenance and custodial issuesWorking knowledge of all relevant building and fire codesWorking knowledge of all local, state, and federal safety, environmental, and public health laws and regulationsWorking knowledge of local and state purchasing policies and regulations, in particular, procurements under MGL Chapter 149 Ability to manage and negotiate contracts, including collective bargaining agreementsAbility to meet deadlines, handle complex projects, and attuned to complex problem solvingExcellent computer skills including knowledge of web-based work order and maintenance scheduling applications, MS Word, Excel, and PowerPointExcellent organizational, time management, and communication skills Ability to listen and consider views of othersAbility to establish and maintain effective relationships with colleagues, staff, subordinates, and community Ability to communicate clearly both verbally and in writing to high level Town leadersAbility to give and follow written and oral instructions Ability to work independentlyRemains calm, uses good judgement, and thinks of the students, staff, and community while adhering to policiesEqual Opportunity EmployerDudley-Charlton RSD is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.Job Requirements Maintain a valid Massachusetts drivers license with good driving record Pass CORI and fingerprint background checkMust be willing to work other than normal working hours and attend required meetingsMust be willing to respond to emergency and service calls which occur outside of normal working hoursPHYSICAL DEMANDS: Ability to stand, sit, reach, bend, lift, talk, and hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Ability to tolerate heights. Must be able to regularly lift and carry 50 pounds. Must have good hand-eye coordination. Must be capable of operating and/or carrying some equipment for extended periods of time.
Regular attendance is a necessary and essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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