Job Description Job Title: Dispatcher/Administrative Assistant Summary: The Administrative Assistant facilitates the efficient operation of the company by performing a variety of clerical and administrative tasks. Duties and Responsibilities: The essential functions include, but are not limited to the following: Answer and transfers phone calls, screening when necessary, scheduling for multiple technicians. Welcome and direct visitors and customers. Maintains filing systems as assigned. Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to customer emails. Coordinates and schedules travel, meetings, and assignments for employees. Prepares employee schedules. Schedules jobs for employees. Maintains office supply inventory and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Processes payroll Performs other related duties as assigned. Minimum Qualifications (Knowledge, Skills, and Abilities) Highschool Diploma or equivalent Required Experience in an administrative role including payroll preferred but not required. Knowledge of Paychex Flex preferred. Exceptional project and personnel management skills. Excellent ability to multi-task and prioritize in a busy, fast-growth environment. Proficiency in MS Word, Excel and Power Point is preferred. Exhibit discretion, flexibility, and willingness to work closely with management team. Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position the employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Work Location: In person
