Who We Are: The Port of Virginia
The cargo carried by ships, trucks, and trains hold the lifeblood of our economy. Our nation’s ports, including The Port of Virginia, are at the center of it all. The fifth largest port in America, The Port of Virginia is a catalyst for commerce. A recent economic impact study found that over 397,000 jobs in Virginia – nearly 10% of Virginia’s workforce – have ties to the port. The Port of Virginia seeks out highly motivated individuals who share our values, understand our objectives and embrace our culture. At every level, from our corporate offices to our terminals to our inland facilities, Port of Virginia team members share a commitment to quality service for our customers, a passion for innovation and a desire to make a difference.
The Opportunity: Documentation Assistant
The main objective of this position is to perform purchasing and administrative duties for departmental operations and special projects.
What You’ll Do: Responsibilities
- Maintains documentation for all activities within the responsible department and assigned projects. Stores, catalogues, and retrieves documents.
- Maintains and updates necessary information, such as departmental files, forms, policies, procedures, manuals, and other similar documentation.
- Prepares, edits, and reviews a variety of materials and documentation.
- Creates, processes, and fulfills requisitions (developing purchase orders, ordering equipment, and ensuring respective departments and projects have the resources, supplies, and tools necessary for daily activities).
- Investigates and resolves invoice discrepancies by conducting research, liaising with relevant departments and vendors, and ensuring timely resolution.
- Ensures invoices are handled timely and accurately.
- Performs administrative tasks in support of the department.
- Tracks invoices and requisitions to appropriate budget line items and ensures budget adherence and proper account coding.
- Assists team members and management in daily operations with requests as needed.
- Sorts and distributes departmental mail.
- Performs other duties as assigned.
- The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.
Who You Are: Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School diploma or GED equivalent required.
Licenses, Certifications, and Credentials
Transportation Worker Identification Credential (TWIC)
Work Experience
One year of relevant experience.
You Should Know: Disclosures
The Port of Virginia is an Equal Opportunity Employer and therefore does not discriminate on the basis of age, sex, race, religion, disability or national origin.
Selected applicant must be able to pass a pre-employment background check which may include any of the following: Academic record and verification of education and/or certifications; Employment history (including references); Criminal history; Driving record; Fingerprinting; drug and alcohol testing, Fit for duty Physical, Other records or information related to the candidate's suitability for the position.
Selected applicant must be able to obtain a TWIC (Transportation Workers Identification Card). The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.
