Summary
The Elections Technology Coordinator/Analyst is responsible for ensuring general support and back up to the Leadership of Voter Services. This position will support accurate election software and ballot programming operation; troubleshoot Election Day and Vote by Mail processes; contribute to coordination of Risk Limiting Audits (RLA); and serve as reporting lead from SURE, the state voter registration/information system. Additionally, this position provides administrative/ technology support to the Director and Assistant Director as needed.
Essential Duties
- Train as back up election software and ballot programmer. Proofread and edit ballot information to ensure accuracy.
- Act as SURE System reporting lead. Generate, export and analyze accurate data from various systems, ensuring output meets user need,
- Process Right To Know requests (RTK).
- Respond directly to the general public and various other stakeholders, including political parties with public information generated from the SURE system.
- Manage Military and Overseas absentee ballot program.
- Assist Elections Technology VBM Supervisor with Vote by Mail processes.
- Coordinate with directors and managers to administer Election Day Central Scan operations.
- Interpret, apply and explain federal and state statutes, regulations, policies and procedures and respond through written and verbal forms of communication.
- Collaborate on maintenance of Voter Services web content.
- Lead coordination and execution of Risk Limiting Audits (RLA). .
- Provide administrative/clerical and management support as requested (type, fax, copy, print, take and transcribe minutes; prepare agendas and meeting notices; run meetings; compose correspondence, create reports, etc.).
- Perform other office functions as necessary (receptionist, attend meetings, serve as liaison, assist with mailings, coordinate meetings, etc.)
- Perform special projects, as assigned.
- Perform other duties, tasks and special projects, as assigned
Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:
- Degree from an accredited college or university, or equivalent experience and training.
- Minimum of three years of general office experience (typing, filing, copying, etc.).
- Advanced computer knowledge and skills.
- Strong verbal and written communication skills.
- Strong customer service skills dealing with the general public.
- Ability to handle and resolve recurring problems.
- Intermediate typing skills (minimum of 55 wpm).
- Excellent verbal and written communication skills (clear and accurate).
- Accurate and detail oriented.
- Ability to use standard office machines (fax, copier, calculator, etc.).
- Ability to work as part of a team.
- Strong interpersonal skills.
- Ability to maintain and handle confidential information.
- Ability to meet scheduled deadlines.
- Ability to work independently, with minimal supervision.
- A valid driver’s license is required.
Preferred Skills, Knowledge & Experience:
- Strong professional ethics.
- Flexibility.
- Advanced organization and coordination skills.
- Ability to multi-task.
- Ability to establish priorities (remain focused on daily operations).
- Ability to follow office protocols.
- Able to use common sense and carry out written or verbal instructions.
- General knowledge and understanding of County of Chester policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Advanced Word, Excel, PowerPoint, Access and Outlook skills
- Intermediate Internet skills (for research purposes)
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