Employee Health Specialist - Employee Health (Days)

Statement Of Employment Philosophy

Being a part of Tanner Health System is more than a job, it is a promise we make to treat every patient with exceptional service every time they walk through our doors. Service excellence is the foundation of our organizational culture and the expectations we all set for each other, our patients, physicians and our community. All employees agree to abide by a set of service standards. These standards are the promise we make to provide the best care possible, and represent our beliefs, values and who we strive to become. We each commit to making Tanner Health System a great place for our employees to work, for patients to receive care and for physicians to practice medicine.

Functions

Area of Responsibilities

• Review existing records for all Tanner new hire employees, contract staff, students and volunteers to determine requirements remaining to complete Tanner new hire medical screening process. Review should include: GRITS search, records supplied by employee, previous employment or student information in Systoc. Register all Tanner new hires and employees for medical services related to employment. Review job description to determine other screening services needed for employment such as Adacel and Respirator fit testing.

• Review cleared Tanner physicals to determine remaining requirements needed to complete the physicals. Ensure all testing is entered, scanned into database. Enter recalls into database. Contact employees and schedule appointments. Report pending items to manager.

• For employees deemed non-immune for various diseases via titers, coordinate with employee for revaccination. MMR and Varicella are completed via Occ Health. Recalls should be entered.

• Ensure physical summary is complete to ensure compliance during State and TJC surveys. Maintain physicals for two years prior to shredding.

• Manage recall list for accuracy. Provide managerial reporting of incomplete physicals within a time frame as specified by manager. Monthly reporting should also be provided to managers of those who employees who have or have not completed physical requirements so that 90 day evaluations can be completed.

• Maintain database of annual flu vaccinations, PPDs, respirator fit testing and annual health exams. Maintain compliance list for management and HR. Ensure data is entered and scanned into appropriate database.

• Complete employee health records requests and coordinate with HIM as appropriate.

• Work with Employee Health nurses to enter, track and report Employee Exposures as well as employee accidents. Assist with maintaining OSHA logs, accident-injury logs, exposure logs and preparing of EOC reports. Present reports at all regulatory meetings such as EOC and IP.

• Serve on Employee Health committee. Coordinate meetings, create agenda and record minutes.

• Ensure confidentiality of information based on State, Federal, HIPAA and Tanner Medical Center policies and procedures.

• Ensures compliance with external regulatory agency requirements such as those from TJC, CMS, RAC, OIG, OSHA, State, etc.. Compile reports and present at audits and regulatory sessions.

• Assist team members as needed with other administrative duties.

• Analyze all Employee Health documents pertaining to onboarding for employees, providers, contracts, students, etc... to determine clearance. Coordinate with appropriate departments, personnel, outside agency on status.

• Order and maintain supplies for Employee Health.

• Complete Tanner physical requirements within scope: hearing, vision, vitals, drug testing, respirator fit and clearance.

• Responsible for all data and analytics of flu vaccination program. Coordinate reasonable accommodation committee meeting and reporting. Maintain compliance report and completion of NHSN report.

• Prepare and report EH information at new employee orientation and other meetings as requested.

• Provided annual educational events for Flu Vaccine and TB Testing coordinators for decentralization.

Compliance Statement

Employee performs within the prescribed limits of Tanner Health System's Ethics and Compliance program. Is responsible to detect, observe, and report compliance variances to their immediate supervisor, the Compliance Officer, or the Hotline.

Required Knowledge & Skills

Education: Bachelor's Degree

Experience: Two years of related experience. Requires working knowledge of specialized practices, equipment, and procedures.

Licenses and Certifications

NONE REQUIRED

Supervision

May supervise an assistant or helper occasionally.

Qualifications

• A minimum of two years experience in a clinical or healthcare setting is required.

• Ability to organize, analyze and prioritize work.

• Exhibit exceptional verbal and written communication skills to various levels throughout an organization. Ability to work closely with others and function as a team member.

• Exhibit a business-like and professional appearance.

• Must possess the initiative and drive to take a project from beginning to a successful completion

• Must be able to demonstrate knowledge of anatomy and other healthcare related topics. Knowledge of Occupational Health, immunizations as well as hosptial-based employee Health is a great asset.

• Pass typing test of 35 words per minute.

• Must be detail-oriented and have the ability to multi-task.

Definitions

The Employee Health Specialist is responsible for analyzing data and reporting to ensure compliance of Tanner employee health records. The Specialist serves as a gatekeeper and must be able recognize potential issues and know when to request management involvement. The Specialist will collaborate with Occ Health and Employee Health teams in a continual effort to streamline processes and improve efficiency and flow.

Position Responsibilities

Contact with Others: Requires frequent but limited contacts with many others to do job, or extensive contacts with a limited number of categories of people to apply procedures or treatment. Requires discretion and tact to interpret departmental procedures.

Effect of Error: Probable errors may be serious and involve losses such as improper costs, overpayment, waste of material, damage to equipment, and delay in processing work. Effect usually confined within the organization. Most of work not subject to direct verification or check. Regularly works with some confidential data such as account, salaries, patient medical records, which if disclosed might have adverse internal or external effects.

People Management Responsibilities

Supervisory Responsibility: Occasionally uses assistance of aide or helper in performance of task

Work Environment/Physical Effort

Mental Demands: Work involves a variety of complex problems to be solved under general organization policies. Ingenuity and judgment are required to review facts, plan work, estimate costs, and deal with factors not easily evaluated, interpret results, draw conclusions, and take or recommend action. Solutions to problems often require coordination with other departments.

Working Conditions: Minor - Occasionally involved in exposure to dirt, odors, noise, or some work is performed with exposure to temperature/weather extremes/occupational risk and probability of coming into contact with blood borne pathogens, other potentially infectious diseases, or biomedical/bio-hazardous materials.

Working Conditions Aspects for Immunizations

Performs tasks involving contact with blood, blood-contaminated body fluids, other body fluids, or sharps (needles): Yes

Directly works with Patients less than 12 months of age: No

Physical Effort: Minor physical effort - Job requires person to stand and/or walk frequently. Lifts, carries, or uses lightweight (1 to 25 lbs.) materials or equipment less than half of the day. Works in reaching or strained position intermittently. Office or laboratory work requires close visual effort less than half of day. Office or Laboratory work with concentration on a monotonous, repetitious procedure or skill most of day, where speed and accuracy are essential.

Physical Aspects

Bending: Occasional = 1% - 33% of the time

Typing: Constant = 67% - 100% of the time.

Manual Dexterity - picking, pinching with fingers etc.: Frequent = 34% - 66% of the time

Feeling (Touch) - determining temperature, texture, by touching: Occasional = 1% - 33% of the time

Hearing: Constant = 67% - 100% of the time.

Reaching - above shoulder: Occasional = 1% - 33% of the time

Reaching - below shoulder: Occasional = 1% - 33% of the time

Visual: Constant = 67% - 100% of the time.

Color Vision: Occasional = 1% - 33% of the time

Speaking: Constant = 67% - 100% of the time.

Standing: Frequent = 34% - 66% of the time

Balancing: Occasional = 1% - 33% of the time

Walking: Frequent = 34% - 66% of the time

Crawling: Not required

Running - in response to an emergency: Occasional = 1% - 33% of the time

Lifting up to 25 lbs.: Frequent = 34% - 66% of the time

Lifting 25 to 60 lbs.: Occasional = 1% - 33% of the time

Lifting over 60 lbs.: Not required

Handling - seizing, holding, grasping: Frequent = 34% - 66% of the time

Carrying: Frequent = 34% - 66% of the time

Climbing: Occasional = 1% - 33% of the time

Kneeling: Occasional = 1% - 33% of the time

Squatting: Occasional = 1% - 33% of the time

Tasting: Not required

Smelling: Frequent = 34% - 66% of the time

Driving - Utility vehicles such as golf carts, Gators, ATV, riding lawnmowers, skid steer, aerial lift: Not required

Driving - Class C vehicles: Not required

Driving - CDL class vehicles: Not required

N95 Respirator usage (PPE): Occasional = 1% - 33% of the time

Hazmat suit usage (PPE): Not required

Pushing/Pulling - up to 25 lbs.: Occasional = 1% - 33% of the time

Pushing/Pulling - 25 to 60 lbs.: Occasional = 1% - 33% of the time

Pushing/Pulling - over 60 lbs. : Not required