Job Overview
At American Vision Group, we are a dynamic private equity and investment company with a mission to build wealth, one investment at a time. From senior housing to land banking and real estate-backed funds, we manage multiple investment platforms across the U.S. and Asia. With fast growth, international expansion, and complex operations, our leadership team is seeking a highly capable Executive Assistant to join us on this journey.
Role Overview
We’re looking for a strategic, solutions-driven Executive Assistant to support both our CEO and COO. You’ll be a key partner in driving execution, improving workflows, managing priorities, and acting as a force multiplier for top leadership.
You’ll help us stay focused on the big picture by managing the small details—while also thinking several steps ahead and proactively solving problems before they arise.
Responsibilities:
Executive Support
- Manage complex calendars and prioritize high-impact meetings
- Attend select meetings, take notes, and ensure follow-ups are tracked and completed
- Coordinate travel, events, and investor-related logistics
- Act as liaison between departments and leadership
Client & Investor Operations
- Support investor onboarding process: coordinate documents, system setup (e.g. Cash Flow Portal), and communication
- Track and maintain investor records, distributions, and account updates
- Ensure a high level of responsiveness and service to investor inquiries
- Help draft and send investor-facing emails, updates, and reporting materials
Project & Process Management
- Maintain Notion, task boards, or other systems to track company-wide priorities
- Coordinate follow-ups across departments to ensure alignment
- Assist with operational planning, project scheduling, and internal SOP creation
- Manage office operations and administrative tasks
What We’re Looking For
- 3+ years of executive assistant or administrative experience
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Calm under pressure, highly organized, and solutions-focused
- Strategic thinker with a bias for action
- Experience with CRM systems and project management tools
- Ability to learn and proactively remove roadblocks for the executive team
- Bonus: Experience in private equity, real estate, investment, or professional services
- Bilingual (English/Chinese) preferred but not required
Job Types: Full-time, Part-time
Pay: $55,000.00 - $80,000.00 per year
Expected hours: 32 – 40 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Associate (Required)
Ability to Commute:
- San Gabriel, CA 91776 (Required)
Work Location: Hybrid remote in San Gabriel, CA 91776
