Are you looking for a career where you can make a difference in the lives of others? Do you thrive in a healthy and collaborative work environment where you can grow personally and professionally?
JOIN OUR TEAM of dedicated professionals in fostering hope and transforming lives. We are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to our executive leadership team, ensuring efficient operations. As an Executive Assistant you will handle a wide-range of administrative and executive support-related tasks promoting the mission, vision and values of the organization.
Develop a career dedicated to connection, compassion, and community. Community Health Alliance is an employer that offers career opportunities with purpose.
At Community Health Alliance our employees are our greatest asset so we offer a full benefit program designed to support you and your family.
We are proud to offer a comprehensive benefits package:
- Affordable medical, dental and vision insurance
- Company paid Health Reimbursement Arrangement (HRA)
- Generous paid time off (PTO) & paid holidays
- Retirement plan with company match – up to 6%
- Tuition and student loan reimbursement
- Career ladder – Start here and build a lifelong career
- Company paid life insurance
- Paid license renewal
Job Duties & Responsibilities:
- Work directly with the CEO to support all aspects of their daily routine.
- Maintain the CEO and other executive level calendars, including meetings, appointments, speaking engagements, and travel arrangements.
- Receive and screen phone calls and visitors, answer a variety of questions with tact and diplomacy, taking messages and directing calls appropriately for resolution.
- Draft, review and send communications on behalf of company executives.
- Organize and prepare for meetings, including gathering documents, and attending to the logistics of the meetings or events.
- Routinely perform a wide variety of support functions for executives and executive office departments.
- Provide coordination, monitoring and communication for projects managed by the Executive Team.
- Prepare letters, presentations, reports, forms and other documents.
- Manage end-to-end logistics for events: venue selection, vendor coordination, catering, technology, materials and follow-up communications.
- Track key dates, plan ahead for executive and organizational milestones, and maintain deadlines.
- Assist with internal communication and special projects.
- Maintain various records and documents for the organization.
- Prepare, reconcile and submit expense reports.
- Additional job responsibilities as directed and as assigned.
- High school diploma required, bachelor's degree is preferred.
- Minimum of 2 years of administrative support experience preferably in similarly situated role.
- Mental Health or Healthcare industry experience a plus.
- Must have strong organizational and time management skills with the ability to multitask and prioritize effectively.
- High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Zoom and Teams.
- Experience with Canva preferred - ability to create visually compelling presentations, reports and internal communications.
- Exceptional writing, editing and proofreading skills.
- Demonstrated ability to work independently, take initiative, and anticipate needs.
- Exceptional verbal communication skills.
- Ability to identify information, materials, and resources needed to complete a project or assignment.
- Self-starter with a high degree of professionalism, discretion and emotional intelligence.
Community Health Alliance is a leader providing the highest industry standards for health and human services. Our agencies of Sojourner Recovery Services and TLC offer a complete continuum of mental health and substance use treatment services. We equip our patients with the resources, services, and tools they need to achieve their goals and reach their highest personal potential. Community Health Alliance is proud to play a key role in helping individuals achieve a brighter and healthier future. Through innovation, integration, and collaboration of our agencies, the Community Health Alliance strengthens and empowers the individuals, families, and communities we serve.
Community Health Alliance is a drug testing Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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