About Our Client
Our client is on a mission to simplify access to high-quality, affordable mental health care. It does this by making it easy and financially rewarding for therapists to accept insurance and offer in-network care. When a provider joins their network, they gain access to a suite of tools that not only help them better run their business, but also grow it sustainably and develop as a provider. The company is available in all 50 states, with over 20,000 therapists in their growing network. Anyone looking for a therapist can browse the free directory. The company has raised $220.5M in funding from Insight Partners, Optum Ventures, Tusk Venture Partners, Primary Venture Partners, First Round Capital, Sound Ventures, BoxGroup, Cigna Ventures, and Rainfall Ventures. The company was also named one of Inc’s Best Workplaces in 2022 and 2023.
About The Role
The company is looking for a mission-driven, passionate, highly organized Executive Assistant to provide administrative support to the CEO and leadership team. This role will be responsible for a wide array of tasks to help the CEO and leadership team work more efficiently. They are looking for someone with excellent organizational and communication skills who is excited to work in a fast paced environment and directly support leadership in managing a highly complex and quickly evolving business.
What you’ll do:
- Provide administrative support to CEO, CTO, CPCO, CFO, CPO
- Manage highly complex calendars and scheduling via Google Suite
- Plan and coordinate external meetings, which may include cross-functional teams, stakeholders, and outside vendors
- Assist in document management, compilation, distribution, and storage
- Compile receipts to file expense reports and track reimbursement status
- Coordinate travel arrangements and accommodations
- Be available to help with ad hoc projects across the business to help the leadership team work more efficiently
- Provide offsite support such as booking meal reservations
- Be available to come into the Brooklyn office upon requests to greet guests and provide access into the space
- Coordinate grocery and food deliveries
Who you are:
- You have 2-4 years of professional work experience
- You’ve got strong strong computer skills including the ability to work in G Suite
- You might have experience with systems such as Greenhouse and Airtable
- You’ve supported a CEO or other high level executive
- You are able to maintain a high level of integrity and discretion in handling confidential information
- You possess the ability to thrive in a fast-paced environment, readily adapting to continually changing proprieties and deadlines
- You are independent and proactive
- You have strong administrative and organization skills with attention to detail
- You are a strong communicator; both verbally and written
- You are based in NYC and comfortable with a hybrid role
Benefits:
- The company is a remote-first company
- Health insurance plans through Aetna (medical and dental) and MetLife (vision), including FSA and HSA plans
- 401K plan (ADP)
- Monthly therapy and wellness stipends
- Monthly co-working space membership stipend
- Monthly work-from-home stipend
- Financial wellness benefits through Northstar
- Pet discount program through United Pet Care
- Financial perks and rewards through BenefitHub
- EAP access through Aetna
- One-time home office stipend to set up your home office
- Comprehensive parental leave plans
- 11 paid holidays, 1 Mental Health Day, and 1 Volunteering Day
- Flexible PTO
Salary Range
$100,000 - $120,000
Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.”
