The Pastorate St. Patrick, Havre de Grace and St. Joan of Arc Church, Aberdeen; Maryland is seeking an Executive Assistant to the Pastor. This is an exempt position, working 40 hours per week. The Executive Assistant is responsible for providing administrative support to the Pastor in the form of calendar management, scheduling, drafting and sending communications, meeting and event planning, preparation, coordination, execution, and special projects. Additionally, the Executive Assistant coordinates and attends all Staff, Pastoral Council, School Board, and Financial Committee meetings, takes minutes, and sends meeting recaps.
Essential Functions
- Maintain websites with continuous updates to keep the community informed and engaged.
- Produce, edit and load to websites various articles, features, reflections and video presentations; share web and e-news articles additionally via social media.
- Prepare and publish various communications, such as weekly e-newsletter and monthly parish bulletin.
- Manage and maintains the pastor’s calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
- Prepare for meetings by reviewing upcoming schedules and ensuring the Pastor has all necessary information to maximize productivity. Follow up on action items and ensure timely completion.
- Distribute agendas and relevant documents to meeting attendees as needed to ensure preparedness.
- Review and manage internal and external communications to ensure clarity and consistency.
- Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
- Take and distribute meeting minutes to all participants in a timely manner.
- Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the Pastor.
- Maintain accurate and organized records.
- Perform additional tasks as required in alignment with the church’s mission and values.
- Prepare and publish various communications, such as weekly e-newsletter and monthly parish bulletin.
- Identify parish communication needs and goals; assist in needs assessments.
- Help develop collaborative efforts with staff, Committees, volunteers, donors, program participants and other stakeholders.
- Assist with the implementation of fundraising strategies and activities (i.e. Stewardship, Annual Appeal, Capital Campaign, etc.)
- Act as a liaison between funeral homes and parishes to coordinate all funeral services.
- Act as a liaison between couples/families and clergy to coordinate pre-wedding and Baptism meetings
- Act as “back up” receptionist when necessary.
- Support parish staffs, departments, and committees as needed.
- Perform other duties as assigned.
Position Qualifications
- Bachelor’s degree or equivalent required; additional education a plus.
- Must have a minimum of one year of administrative experience.
- Must have exceptional skills to interact positively with a variety of people.
- Must have excellent computer skills
- Must have excellent organizational skills and be detail oriented.
- Knowledge of the Catholic Church structure and its teachings; interest, background and ability sufficient to support, communicate and foster parish Mission and Vision.
- Experience in working or volunteering at the parish level a plus.
- Adept at prioritizing work; able to set and meet deadlines.
Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.
Salary Range: $50,000-$55,500 annualized
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
Skills
Preferred- Administrative Support
- Basic Accounting Principles
- Calendar Management
- Coordinate Mailings
- Coordinate Meetings
- Database Management
- File Maintenance
- Fundraising
- Initiative
- Knowledge of Catholic Faith
- Managing Office Mail
- Microsoft Office
- Multitasking
- Parish Bulletin Creation
- Parish Event Coordination
- Prepare Correspondence
- Problem Resolution
- Project Management
- Report Preparation
- Scheduling Appointments
- Website Posting
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
