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Executive Assistant to CEO (Admin, Legal Docs & Xiaohongshu Channel Management)

Cindy Chin Realty
$21 - $23 an hour
California
2 weeks ago

We are seeking a highly organized, bilingual Executive Assistant to support the CEO in day-to-day operations, legal document handling, administrative duties, and content management of a Chinese-language YouTube channel as well as a Xiaohongshu (RED) channel. This role requires a proactive individual with strong attention to detail, excellent communication skills in both English and Chinese, and the ability to manage confidential tasks and fast-paced workflows.

Key Responsibilities:Executive & Administrative Support

● Manage CEO’s calendar, schedule meetings, and coordinate appointments

● Prepare internal and external communications, slide decks, and reports

● Handle personal errands, travel bookings, and logistics for the CEO

● Record meeting notes and follow through on action items

● Maintain strict confidentiality and professionalism at all times

Legal Document & Contract Administration

● Organize and maintain legal documents, contracts, and agreements

● Coordinate with legal counsel and third parties on document processing

● Manage digital signing platforms (e.g., DocuSign) and track deadlines

● Maintain a structured digital filing system with clear naming conventions

● Draft basic agreements, authorization letters, and legal memos when needed

Chinese-Language YouTube Channel Management

● Maintain video publishing schedules and content calendars

● Assist in scriptwriting and editing (Simplified Chinese preferred)

● Upload videos, manage metadata (titles, tags, descriptions), and optimize for SEO

● Coordinate with video editors, designers, and translators

● Track analytics, manage community engagement, and respond to comments

● Monitor Chinese-language trends and propose relevant content ideas

Xiaohongshu (RED) Channel Management

● Plan and schedule Xiaohongshu posts in coordination with the content team

● Edit and post lifestyle, real estate, or finance-related content (in Chinese)

● Optimize content for reach and engagement (titles, hashtags, formatting)

● Monitor follower interactions and comment sections to enhance engagement

● Stay updated on RED platform algorithms and trends to guide content strategy

Qualifications:

● Proven experience as an Executive Assistant, Admin Coordinator, or similar role

● Fluency in Mandarin Chinese and English (verbal and written)

● Familiarity with legal documentation processes and confidentiality standards

● Strong proficiency in Google Workspace, YouTube Studio, and file-sharing platforms

● Excellent multitasking, time management, and task execution skills

● Understanding of Chinese social media platforms and viewer behavior

Bonus Skills:

● Experience in real estate, legal admin, or content/media industry is a plus

● Proficiency in tools like Canva, Final Cut Pro, CapCut, or Premiere is a bonus

● Familiarity with Xiaohongshu creator backend and analytics tools

● Creative thinker with problem-solving skills and initiative to improve workflows

Job Types: Full-time, Part-time

Pay: $21.00 - $23.00 per hour

Benefits:

Schedule:

Work Location: Remote

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