We are seeking a highly organized, bilingual Executive Assistant to support the CEO in day-to-day operations, legal document handling, administrative duties, and content management of a Chinese-language YouTube channel as well as a Xiaohongshu (RED) channel. This role requires a proactive individual with strong attention to detail, excellent communication skills in both English and Chinese, and the ability to manage confidential tasks and fast-paced workflows.
Key Responsibilities:Executive & Administrative Support
● Manage CEO’s calendar, schedule meetings, and coordinate appointments
● Prepare internal and external communications, slide decks, and reports
● Handle personal errands, travel bookings, and logistics for the CEO
● Record meeting notes and follow through on action items
● Maintain strict confidentiality and professionalism at all times
Legal Document & Contract Administration
● Organize and maintain legal documents, contracts, and agreements
● Coordinate with legal counsel and third parties on document processing
● Manage digital signing platforms (e.g., DocuSign) and track deadlines
● Maintain a structured digital filing system with clear naming conventions
● Draft basic agreements, authorization letters, and legal memos when needed
Chinese-Language YouTube Channel Management
● Maintain video publishing schedules and content calendars
● Assist in scriptwriting and editing (Simplified Chinese preferred)
● Upload videos, manage metadata (titles, tags, descriptions), and optimize for SEO
● Coordinate with video editors, designers, and translators
● Track analytics, manage community engagement, and respond to comments
● Monitor Chinese-language trends and propose relevant content ideas
Xiaohongshu (RED) Channel Management
● Plan and schedule Xiaohongshu posts in coordination with the content team
● Edit and post lifestyle, real estate, or finance-related content (in Chinese)
● Optimize content for reach and engagement (titles, hashtags, formatting)
● Monitor follower interactions and comment sections to enhance engagement
● Stay updated on RED platform algorithms and trends to guide content strategy
Qualifications:
● Proven experience as an Executive Assistant, Admin Coordinator, or similar role
● Fluency in Mandarin Chinese and English (verbal and written)
● Familiarity with legal documentation processes and confidentiality standards
● Strong proficiency in Google Workspace, YouTube Studio, and file-sharing platforms
● Excellent multitasking, time management, and task execution skills
● Understanding of Chinese social media platforms and viewer behavior
Bonus Skills:
● Experience in real estate, legal admin, or content/media industry is a plus
● Proficiency in tools like Canva, Final Cut Pro, CapCut, or Premiere is a bonus
● Familiarity with Xiaohongshu creator backend and analytics tools
● Creative thinker with problem-solving skills and initiative to improve workflows
Job Types: Full-time, Part-time
Pay: $21.00 - $23.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Schedule:
- Monday to Friday
Work Location: Remote
