Posting Summary
Working Title
Executive Assistant to the President
Role Title
Gen Admin Supv I/Coord I
Role Code
19221-FP
FLSA
Exempt
Pay Band
04
Position Number
28000206
Agency
Northern VA Community College
Division
NV280-President
Work Location
Fairfax County - 059
Hiring Range
$75,000-$85,000
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
The work schedule is Monday to Friday from 8:30 am to 5:00 pm, with
occasional evenings and weekends.
occasional evenings and weekends.
Sensitive Position
No
Job Description
General Description:
The Executive Assistant to the President reports directly to the Chief of Staff and provides high-level administrative support to the College President. Serving as the primary point of contact for internal and external stakeholders, this role demands exceptional organizational skills, sound judgment, and the ability to anticipate needs while managing multiple priorities in a fast-paced environment. The ideal candidate will combine strong administrative capabilities with proficiency in modern technology solutions, including AI tools, to enhance the President’s effectiveness and ensure the smooth operation of the Office of the President.
Duties and Tasks:
The Executive Assistant to the President reports directly to the Chief of Staff and provides high-level administrative support to the College President. Serving as the primary point of contact for internal and external stakeholders, this role demands exceptional organizational skills, sound judgment, and the ability to anticipate needs while managing multiple priorities in a fast-paced environment. The ideal candidate will combine strong administrative capabilities with proficiency in modern technology solutions, including AI tools, to enhance the President’s effectiveness and ensure the smooth operation of the Office of the President.
Duties and Tasks:
- Manage the President’s complex calendar, prioritizing and scheduling meetings, appointments, and events.
- Coordinate with senior leadership, board members, and external stakeholders to efficiently arrange meetings and engagements.
- Provide timely reminders and prepare comprehensive briefing materials for all scheduled activities.
- Proactively anticipate and resolve scheduling conflicts.
- Protect the President’s time by ensuring strategic priorities are appropriately supported and balanced.
- Plan and arrange detailed travel itineraries, including transportation, accommodations, and dining in line with the President’s preferences.
- Prepare complete travel packages with agendas, contact information, directions, and supporting documents.
- Manage travel expense reports and reimbursement processes in a timely manner.
- Coordinate with hosts and event organizers to ensure seamless and well-executed travel experiences.
- Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
KSAs:
- Exceptional organizational skills with strong attention to detail.
- Outstanding written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Experience with AI tools and a demonstrated ability and willingness to learn new technologies.
- Proven ability to handle confidential information with the utmost discretion.
- Strong problem-solving skills and sound decision-making capabilities.
- Excellent interpersonal skills and a consistently professional demeanor.
- Ability to work both independently and collaboratively within a team environment.
- Adaptability and flexibility to thrive in a fast-paced, dynamic setting.
- Effective time management and the ability to prioritize tasks and meet deadlines.
Minimum Qualifications:
- Progressively responsible executive support experience, preferably within a large and complex organization.
- Demonstrated experience supporting executive-level leaders.
- Experience managing complex calendars and coordinate high-volume meetings, travel, and events.
- Experience interacting professionally with senior-level internal and external stakeholders.
- Experience with calendar management systems (e.g., Outlook, Google Calendar) and office productivity suites (e.g., Microsoft Office, Google Workspace).
- Experience managing office operations.
Additional Considerations
Additional Considerations:
- Experience supporting a President, Chancellor, or C-level executive, preferably in higher education.
- Experience integrating AI tools and technologies into office operations to enhance efficiency.
- Proficiency in project management, such as Asana, Trello, or Microsoft Project.
- Experience with budget tracking and basic financial management in a professional setting.
- Familiarity with the operations of public institutions or community colleges.
Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_3838P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/17/2025
Job Close Date
07/08/2025
Open Until Filled
No
Agency Website
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
Employees must reside in Virginia, Maryland or District of Columbia
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
Employees must reside in Virginia, Maryland or District of Columbia
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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