Baystate Financial, a large financial firm with offices throughout New England, is looking for an enthusiastic and talented professional to fill the full-time, 30 hours per week, position of Executive Assistant/Site Coordinator in our Wakefield, MA office.
Applicant must have excellent telephone and interpersonal skills, strong computer skills (Microsoft Office and Windows), organizational and time management skills and attention to detail. Must be willing to assume additional responsibilities, be a team player and can adapt and work efficiently within a variety of situations.
Principle responsibilities of Executive Assistant/Site Coordinator :
- Perform general receptionist duties.
- Provide general administrative assistance as directed by Agency management and/or staff.
- Review correspondence for FINRA compliance, processes/meters outgoing mail, UPS.
- Set and confirm appointments, schedule, and coordinate meetings.
- Run administrative reports, prepare and distribute Agency bulletins and communications.
- Order supplies and maintain the supply inventory.
- Oversee facility management projects.
- Support Advisors with proper instruction on how to submit business to processing units.
- Manage office compliance responsibilities.
Interested candidates should submit resume and cover letter.
Equal Opportunity and Affirmative Action Employer
Baystate Financial will never ask job candidates to pay any kind of fee, make cash or check advancements, cash checks, or make an investment in any product or service or provide information such as credit card numbers or banking PIN numbers as part of our hiring process.
If you are contacted by anyone asking for information outlined above it is likely fraudulent. If you have any concerns about the veracity of a request, please contact us directly to verify its legitimacy.
Job Type: Full-time
Pay: $22.00 per hour
Expected hours: 30 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
