Finance Specialist

Position Title: Finance Specialist

Departments: Finance/Business Services

Reports To: Accounting Manager

FLSA Status: Non-Exempt

Pay Range: $24- 26 per hour

General Summary:

Confidential role, primarily responsible for accurately completing finance and business services related functions (accounting, A/P, A/R, etc.) in a thorough and timely manner. Additionally provides executive assistance and special assignments in support of Finance, Human Resources, IT, Customer Relations, Case Management, and CareerSmart Learning division.

Essential Job Functions:

• Proactively track and analyze accounts receivable status.
• Creation and upkeep of AP & AR related Excel spreadsheets.
• Process routine and timely accounting software entries and bank deposits of cash, checks, ACH, and credit card funds using ISYS’ software for electronic transactions.
• Travel to corporate banks to make in-person deposits as necessary.
• Travel to the off-site PO Box to collect incoming mail and deliver outgoing mail three times a week. This may include courier services such as UPS, Fed-Ex, etc. as necessary.
• Process and distribute incoming mail in a timely and accurate manner.
• Conducts routine deposit and payable count reconciliations to ensure appropriate controls on cash flow.
• Proactively monitors the finance email inboxes for both ISYS Solutions and CareerSmart Learning and responds promptly and accurately to any inquiries/requests.
• Assure and maintain accurate customer information for CSL collections.
• Respond to invoice related questions and inquiries from customers and internal department personnel.
• File and organize finance related documents, including scanning of both physical files and electronic files and documents.
• Make accounting adjustments and create journal entries as needed to correct records.
• Process A/P invoices and provide timely and accurate A/P administration and documentation of business expenses into accounting system. Creates and maintains management AP excel spreadsheets.
• Enforces accounting policies and controls and ensures expenses for all departments are tracked and approved, remain within budget and are allocated into the correct class and category, consults with the Finance department leadership on any required exceptions.
• Maintain current and accurate vendor information for payment and 1099 purposes.
• Assist in reviewing and processing submitted expense reports for reimbursement.
• Generates and distributes finance related AP & AR reports on a routine and timely basis to appropriate members of the leadership team.
• Provide Accounts Receivable/Collections team with customer payment status updates in a timely manner as requested.
• Perform confidential administrative tasks and research and complete special projects at the direct request of the CEO, VP of Finance and Business Services, and Accounting Manager.
• Communicate proactively and ensure the Finance leadership team remains consistently informed and up to date on all departmental matters.
• Maintain high level confidentiality and professionalism in all functions.
• Makes proactive recommendation for streamlining or automating processes to enhance quality and efficiency.
• Perform all duties with ISYS’ best interest in mind and in compliance with related laws.
• Duties may vary or involve other Executive Department assignments, as they may be reassigned as needed to meet executive organizational functions.
• Participate in knowledge and skill enhancement employee development programs as authorized by the Accounting Manager.
• Assure timely and accurate data entry into accounting and other operational software.
• Communicate with ISYS employees and customers in a polite, courteous, positive and responsive way.
• Creation and upkeep of collections and finance related excel spreadsheets.
• Assist in the accounting, finance, and other administrative tasks for ISYS Imperial LLC and ISYS Property & Investments, LLC (sister companies of ISYS Solutions, Inc.)
• Complete ad-hoc reports and projects/tasks as assigned by Accounting Manager, or VP of Finance and Business Services.
• Acts as primary backup to the Finance & Payroll Administrator and Staff Accountant roles.

Knowledge, Skills, and Abilities:

• Demonstrated ability to work autonomously with minimal supervision.
• Excellent computer skills/literacy, and internet proficiency, with expertise in the Microsoft suite (specifically Excel) and QuickBooks.
• Excellent mathematical ability.
• Accounting skills, knowledge and compliance with accounting principles and practices.
• Excellent English language skills, speaking, writing, reading, and the ability to present information in an articulate and purposeful manner with consideration of all pertinent details.
• Thorough understanding and familiarity with GAAP.
• Understanding of financial reporting requirements.
• General knowledge of ISYS company policy and best internal practices.
• Willingness to learn, ask questions, and obtain more general or specialized knowledge in Finance and/or Human Resources, as needed.
• Polite, courteous and professional communications in all situations.
• Excellent verbal and written communication skills with demonstrated ability to listen attentively, follow direction, and respond appropriately to sensitive matters.
• Proactive research and problem-solving skills.
• Ability to conduct simultaneous responsibilities with strong organizational skills and prioritization.
• Ability to adjust work schedule when required/requested.
• Trustworthiness in all areas.
• Understand ISYS’ Mission and Vision; and practice the Company’s Values.
• Ability and willingness to act ethically, wisely, and prudently; to verify all work by double or triple checking, recognizing errors and addressing them appropriately.
• Strong analytical skills and ability to assess the broader aspects of a situation while remaining attentive to the details.

Thank you for your interest in working with ISYS!

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