First Year Review Coordinator - Office of Undergraduate Admissions

First Year Review Coordinator - Office of Undergraduate Admissions

University of Illinois Urbana-Champaign

Join Our Team as a First Year Review Coordinator! The Office of Undergraduate Admissions at the University of Illinois Urbana-Champaign is seeking a detail-oriented and collaborative professional to oversee the review of first-year applications and manage key admissions projects. This position plays a vital role in shaping the incoming class by ensuring a fair, consistent, and timely evaluation process. If you’re passionate about higher education and thrive in a dynamic, data-driven environment, we invite you to apply and make a meaningful impact on student success.

Duties & Responsibilities -

• Assist in the coordination of the first year review process for both domestic and international applicants -
  • Conduct annual on-site review training for OUA and college staff and off-cycle training for new reviewers; assist in compiling and updating review process written documentation.
  • Ensure that reviews are consistent within established guidelines and completed by set deadlines.
  • Participate in hiring, training and supervising part-time first year review staff.
  • Audit domestic and international application reviews for both quantity and quality; address issues with staff and direct supervisors.
  • Provide feedback to supervisors to be used in annual performance reviews.
  • Read and evaluate first year admission applications including making decisions and documenting the reasons for such decisions; serve as a chair of one or more review committees.
  • Monitor several application error reports daily. Ensure that corrections are made immediately and follow-up/training is conducted with staff members creating the errors.
• Assist in coordinating the backend process of verifying self-reported academic data against official documentation, which includes communications to students who miss deadlines, rescinding admission offers and placing registration holds.
• Be a contact for questions pertaining to high school course offerings and grading scales, including a strong familiarity with our feeder schools.
• Create and update admissions-related correspondence to first year applicants.
• Coordinate external events which explain our application review process.
• Assist in the testing of homegrown and vendor applications and iAdmit during upgrades, enhancements or fixes.
• Stay abreast of current nation-wide trends involving first year admission, especially topics involving the review process and any relavant legal matters.
• Participate in an annual evaluation of the first year admission cycle. Help to identify problems in the process and initiate changes in functional and technical procedures to resolve such issues.

Required Qualifications -

• Bachelor’s degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
• Two years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting.
• Demonstrated experience with undergraduate admission review.

Preferred Qualifications -

• Master’s degree

Knowledge, Skills and Abilities -

• Strong interpersonal and leadership skills to successfully interact with a diverse group of individuals both within OUA, across the campus and outside the University.
• Excellent oral and written communication skills.
• Keen attention to detail and strong organizational skills.
• Demonstrated skills with personal computers and data systems, especially Banner, iAdmit, and Slate experience.
• High achievement in previous work and/or educational experiences.
• Enthusiastic, self-starter approach to work and commitment to delivery of high-quality service in a timely manner.
• An understanding, sensitivity, and commitment to affirmative action in educational access and employment.
• Diplomacy and tact are requisite for enforcing admissions policies and procedures while at the same time not alienating the individuals to whom we must say no.
• Ability to exercise good judgment in the interpretation of admissions policy and in the handling of exceptional cases.

Appointment Information

This is a 100% full-time Civil Service 2753 - Admissions and Records Associate position. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $48,000 - $52,000 annually. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on August 19, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. For full consideration, application materials should include a cover letter, current resume (including month/ year employment dates), contact information for three professional references, and transcripts or proof of degree(s). Please ensure your resume highlights your qualifications/experience for this position. This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities and requirements of this role.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jennifer Steiling at [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID: 1032214
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu