Description
Title: Fiscal Specialist
Position Number: 0078381T
Hiring Unit: Institute for Astronomy
Location: Pukalani, Hawai’i
Date Posted: May 28, 2025
Closing Date: June 12, 2025
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Duties and Responsibilities
1.* Serves as Assistant Fiscal Officer for IFA Maui Division with a purchasing authority of $15,000 responsible for processing small purchases, payments, travel, other documents and accounts receivable and deposits.
2.Serves as source of support services in personnel management, financial management, procurement or other administrative areas providing advice to management and project personnel at many levels.
3.Performs project budget status reviews and analyses to communicate financial information to PIs and management personnel.
4.* Monitors receipt of time sensitive reports such as purchase card transaction logs. Reviews, analyzes and reconciles information reported.
5.Receives training relative to existing and updated policies and procedures in procurement, travel, online document processing and IFA recharge systems and trains lower level personnel.
6.Performs detailed and routine financial and administrative work including annual physical inventory of property.
7.* Discusses scientific and technical requirements of proposed programs with various PIs and senior staff and formulates itemized operating plans, budget narrative and supporting justification and documentation.
8.* Review expenditure transactions to ensure compliance with institutional policies/procedures including sponsors' contract/grant terms and conditions, limitations and restrictions.
9.* Certify availability of program funds for each transaction, authorize the issuance of purchase orders, travel requests and completion reports and AFPs.
10.Independently performs moderately complex administrative or financial assignments involving application of standard policies and regulations and generally accepted methods and practices.
11.Other duties as assigned
- Denotes Essential Functions
Minimum Qualifications
1.Possession of a baccalaureate degree in Business Administration or Accounting and 1 year(s) of progressively responsible professional experience with responsibilities for Accounting or Business Administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2.Functional knowledge of principles, practices and techniques in the area of business administration or accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3.Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration or accounting.
4.Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration or accounting.
5.Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7.Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
1.Experience working in a research or higher education institution.
To Apply:
. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.
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Inquiries: Jennifer Kantzabedian, [email protected]
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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