JOB SUMMARY: Medical Assistant & Practice Coordinator
Location: Chappaqua, NY
Schedule: 3 days/week to start, transitioning to 5 days/week
Start Date: As soon as possible
About Femme Vie Health
Femme Vie Health is a concierge gynecology and sexual health startup that offers compassionate, cutting-edge care for women navigating perimenopause, menopause, and intimate health concerns. We don’t believe in rushed visits or one-size-fits-all care. Our patients are seen, heard, and empowered—and we’re building a team that reflects those values. We’re looking for a Medical Assistant who is more than just clinical support—you’re the first impression, the trusted coordinator, and the calm, organized energy that keeps everything running smoothly.
What You’ll Be Doing
Clinical & Patient Care
- Welcome and room patients with warmth and professionalism
- Take accurate vitals: blood pressure, temperature, heart rate, weight
- Perform phlebotomy, prepare and log lab specimens (blood, urine)
- Maintain clean, fully stocked exam rooms
- Assist with procedures and exams, hand instruments to physician
- Record patient histories, vitals, and test results into EMR
- Administer medications and explain physician instructions clearly
- Authorize drug refills and send prescriptions to pharmacies
Scheduling & Office Coordination
- Greet and check in patients
- Confirm appointments, manage reschedules, and book follow-ups
- Answer phones, check messages, return calls within 1 business day
- Coordinate with outside facilities for imaging or specialist referrals
- Prepare exam rooms and restock supplies daily
- Handle general office tasks (copying, faxing, emails, scribing for MD)
Social Media & Marketing Support
- Capture and post behind-the-scenes content (Instagram, Facebook, Canva)
- Support marketing campaigns and promote the practice’s voice
- Encourage happy patients to leave Google/Yelp/ZocDoc reviews
- Assist in writing or planning 1 patient-facing post per week
Event & Community Engagement
- Help plan quarterly community events, pop-ups, or patient workshops
- Coordinate event logistics: food, swag, setup
- Attend and assist during events with warmth and professionalism
- Identify potential referral sources and help nurture relationships
Startup & Team Contribution
- Take initiative and suggest process improvements
- Work well independently but know when to ask questions
- Adapt quickly to change and support our growing vision
This Role is Ideal For You If You...
- Love working closely with patients and want to empower them through education
- Are organized, timely, and able to keep many plates spinning
- Thrive in a collaborative but independent environment
- Enjoy managing details and logistics—from supplies to social media posts
- Understand how relationship-building and patient trust fuels growth
- Are excited about women’s health and the impact of personalized care
This Role May Not Be Right If You...
- Dislike working independently or making real-time decision
- Prefer a slow-paced or rigid environment
- Are uncomfortable with social media or creative content
- Struggle with task prioritization or following through on details
- Aren’t comfortable being the only staff on-site during certain hours
- Don’t enjoy event planning or community engagement
Minimum Requirements
- High School Diploma required; Associate’s Degree or post-secondary certificate preferred
- Certified Medical Assistant (preferred but not required)
- 1+ year experience in a medical office or clinical setting (preferred)
- Proficient in phlebotomy and collecting lab specimens (preferred)
- Skilled in taking vitals and rooming patients efficiently
- Experience with EMR systems
- Comfortable with Instagram, Facebook; Canva a plus
- Experience or strong interest in women’s health preferred
In Order To Apply: Please prepare a short statement on why you want to apply for this job and what would make you well suited for it. Then email this statement, along with a copy of your CV to: [email protected] Medical Assistant & Practice Coordinator – Femme Vie Health
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Benefits:
- On-the-job training
Medical Specialty:
- Ob/Gyn
Schedule:
- 8 hour shift
Ability to Commute:
- Chappaqua, NY 10514 (Required)
Ability to Relocate:
- Chappaqua, NY 10514: Relocate before starting work (Preferred)
Work Location: In person
