Position Summary:
The HOA Manager is responsible for the proper management of all HOA management operations within SELMC. The position is responsible for financial management of HOA’s including coding, budgeting, forecasting, reporting (operational and capital), , managing capital projects, maintaining and improving of the physical property as needed, as well as managing the Board of Directors and board and annul meetings in cooperation with property managers.
The HOA Manager shall devote his/her full-time employment and abilities exclusively to the HOA’s and its facilities within the framework of the general policies under SELMC and the Club Board of Directors.
The HOA Manager reports to the Chief Administration Officer and will also interact with Hotel and Club Managers, as well as HOA Board Members.
Essential Functions:
- Friendly personality and ability to nurture positive relationships with HOA Board of Directors and property owners.
- Provide the overall administration of HOA operations pursuant to the policies adopted by SELMC and the property Board of Directors and within the general provisions of there governing documents
- Communicate with members, committees, the Board of Directors and team members as necessary to accomplish the goals and objectives of the HOA’s.
- The HOA Manager will work closely with Property Managers and Accounting, and other relevant SELMC managers.
- The HOA Manager shall use sound fiscal methods in order to achieve the budget objective approved by the Board of Directors in the annual operating budgets. The HOA Manager shall prepare the annual budget (operating and reserves) in conjunction with appropriate managers.
- Attend meetings of the Board of Directors and the various committees with respect to which he/she shall be assigned. The HOA Manager shall arrange for proper minutes to be maintained for meetings of the Board of Directors, standing committees and ad hoc committees as appropriate.
- Adhere to company standards, ensure all departments properly follow all standards and procedures
- Assist in attainment or surpassing of all departmental goals by implementing and coordinating company goals and action plans
- Maximize HOA owner satisfaction
- Maintain highest satisfaction by ensuring all departments conform to standards
- Manage budgeted expenditures and projects
- Proactively analyze revenue and expenses in order to make timely recommendations regarding expenditures
- Coordinate HOA activities and expenditures achieving positive operational and financial results in cooperation with other managers.
- Protect the reputation and good name of the company by maintaining the highest level of professionalism and integrity.
- Participate in daily, weekly and monthly analysis of HOA financial statements
Other Responsibilities:
- Proven leadership skills with the ability to build and motivate team members.
- A highly visible, engaged manager with excellent administrative and organizational skills. “Hands-on” approach to management.
- Excellent communication skills at all levels.
- A strong sense of service
- Ability to see the “big picture” but also to have a critical eye for detail.
- Possess exceptional financial and budgeting acumen.
- Attend and contribute to Operational meetings and other meetings as required.
- Approve all expenditures in accordance with company policy and guidelines.
Education, Experience, and Skills Required:
- A Hospitality, Business Management or related BA/BS degree is strongly preferred.
- The HOA Manager should be versed in all facets of club / luxury hotel administration.
- A minimum of three to five years as a HOA Manager or equivalent luxury hotel or club management experience.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
