General Purpose
Perform routine daily administrative logistics and coordination activities in support of a logistics, transportation, and/or distribution team. Gather operational data, generate standard reports, perform entry into databases or systems, maintain records, and assist with requests. Take calls from customers, haulers, drivers, internal business areas, etc., and answer questions, coordinate resolution of issues, etc. Work collaboratively with all departments to meet customer requests.
Job Duties and Responsibilities
- Perform standard or routine tasks, including high-level administrative tasks, customer service, purchasing, reporting, and supporting daily operational activities
- Provide support in tracking and maintaining vehicle records by working with supervisors (e.g., overweight permits, fuel cards, vehicle registrations, inspections)
- Provide support to fleet maintenance to receive, inspect, and inventory incoming parts as well as maintain accurate spare parts inventory for the shops
- Review order forms for proper coding, quantities requested, and authorized approvals
- Process orders, prepare packing lists, package outgoing materials, take care of shipping logistics, and ensure the accuracy and timeliness of incoming and outgoing orders. Track shipment details, locations, and estimated time of arrivals
- Prepare purchase orders. Order shipping materials and supplies, track and maintain supply inventory, and process reports addressing inventory levels and needs
- Verify accuracy of incoming and outgoing shipments and orders
- Update information on the system or in files to maintain records
- Produce standard reports
- Assist with miscellaneous intercompany and vendor billing; troubleshoot and resolve basic issues; and complete, verify, review, and reconcile paperwork and documentation
- The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required
Education and Experience
- High school diploma or equivalent
- Some office experience in a logistics, transportation, warehouse, or distribution environment preferred
- Certification and/or License – may be required during course of employment
Knowledge, Skills, and Abilities
- Knowledge of and skill with Microsoft Office Suite and company computer systems
- Able to work with accuracy and detail oriented
- Able to communicate clearly and effectively, both verbally and in writing
- Able to interact positively and work effectively with others (interpersonal skills)
- Able to follow directions and meet deadlines
- Able to organize own work activities
- Must be able to read, write and speak English
Reporting to this Position
- None
backup support to position(s)
- N/A
Travel
☒ No travel required
☐ 5%-15% (1-3 times per year)
☐ 15%-25% (1-2 times per quarter)
☐ 25%-50% (up to 1 week per month)
☐ 50%-75% (up to 2 weeks per month)
☐ 75%-100% (3+ weeks per month)
Scope Information
- N/A
Job profile Created By
- HQ Human Resources
Original: January 2022
Revised:
See last page for Physical Demands
DFA Physical Demands and Work Environment
Place an “X” in the appropriate response
Never
0% of shift
Occasional
1-33% of shift
Frequent
34-66% of shift
Constant
67-100% of shift
Physical Demands
Sit
Stand
Walk
Grasp, handle, twist or type
Reach (forward or overhead)
Climb (stairs or ladder)
Squatting, kneeling or bending
Push/pull
Crawling
Driving a vehicle
Lifting/Carrying
Up to 10 pounds
Up to 25 pounds
Up to 55 pounds
Up to 75 pounds
75-100 pounds
Work Environment
Use of chemicals
Must maintain a constant state of alertness
Outdoor weather conditions
Wet or humid conditions (non-weather)
Refrigerated temps (non-weather) < 40°
Elevated heat (non-weather) > 95°
Noise > 80 decibels
Dust
Fumes
Ability to work around dairy/food products
Work in tight or narrow spaces
Working in, around & over lines/obstacles
Ability to work with limited supervision
Typical office environment
Typical manufacturing environment
Typical farm/livestock environment
Typical lab environment
Sensory Demands (Check all that apply)
☐ Verbal Communication ☐ Touch ☐ Smell ☐ Hear ☐ Read ☐ Taste ☐ Write
Vision (Check all that apply)
☐ Close vision (clear vision at 20 inches or less)
☐ Distance vision (clear vision at 20 feet or more)
☐ Color vision (ability to identify and distinguish color)
☐ Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed
on a given point)
☐ Depth perception (three-dimensional vision, ability to judge distances and spatial relationships)
An Equal Opportunity Employer
