Medical Secretary

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Free food & snacks
• Health insurance
• Paid time off
• Profit sharing
• Training & development
• Vision insurance

Benefits/Perks

• Competitive salary commensurate with experience.
• Comprehensive benefits package.
• Paid time off and holidays.
• Professional, team-oriented work environment.

Job Summary
We are seeking a detail-oriented and reliable Medical Secretary to provide clerical and administrative support to our medical office. This role is primarily focused on office organization, scheduling, documentation, and record management rather than patient-facing duties. The ideal candidate will have strong organizational skills, accuracy in handling medical documents, the ability to prioritize tasks, and works well independently and within a team.

Responsibilities

• Schedule and manage physician appointments, conferences, and other professional commitments.
• Organize, maintain, and update patient medical records in compliance with HIPAA guidelines.
• Draft, edit, and manage correspondence, reports, and office documents.
• Monitor and respond to professional emails in a timely and organized manner.
• Answer and direct incoming phone calls related to administrative and scheduling matters.
• Assist with the preparation of invoices, forms, and reports as needed.
• Track deadlines, follow up on pending items, and maintain office calendars.
• Support physicians and office management with clerical projects and special assignments.

Qualifications

• Strong customer service skills
• Excellent organizational skills
• Attention to detail
• Previous office experience desired
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple priorities and meet deadlines.