Middle School Secretary

JOB DESCRIPTION

TITLE OF POSITION: Middle School Secretary

QUALIFICATION:

1. High school diploma

2. Computer/typing experience

3. Bookkeeping experience

4. Aptitude for work to be performed

REPORTS TO: Building Principal

JOB GOAL: To assure the smooth and efficient operation of the school office for maximum positive impact on the education of children.

PERFORMANCE RESPONSIBILITIES:

• Receive visitors and answer multiple phone lines.
• Refer visitors and callers to appropriate personnel and take message for them.
• Prepares and enters purchase orders for all building supplies.
• Prepares work orders for building maintenance and web tickets for technology.
• Keeps accurate records for building budgets, banking/checking accounts.
• Collects, counts, records and deposits all monies for building activities.
• Receives incoming mail and distributes where necessary
• Receives out-going correspondence and prepares for in-district distribution
• Prepares budget, state, federal, and organizational reports as directed by the building principal.
• Sets up and maintains office files, student files, and personnel files for building principal
• Checks in all new supplies/equipment and keeps accurate record of ordering/shipping/receiving accounts.
• Keeps inventory file for all building supplies/equipment.
• Assists in determining and ordering building supplies/equipment.
• Works with the school nurse to take care of minor medical needs of students and staff as needed.
• Calls parents to check on student attendance.
• Collects student data on new enrollees and maintains student cumulative files.
• Maintains daily teacher attendance records and substitute calling system.
• Maintain the time clock system for all classified staff.
• Assists teachers in preparing instructional materials as time permits.
• Entering absences and log entries for students. Run reports for Attendance/truancy and send notifications letter to parents.
• Maintain machines such as copiers and laminators.
• Aid in all drills (tornado, lock-down, etc.)
• Performs other duties as assigned.

TERMS OF EMPLOYMENT: Ten month

EVALUATION: Performance of this job will be evaluated annually by the Building Principal