ESSENTIAL FUNCTIONS:
1. Initiate paperwork for invoices the Learning & Teaching Center and Northwest Online
2. Place and track orders for the office
3. Create personnel action forms for all online professional faculty payments six times per year as well as other personnel payments for Northwest Online
4. Initiate paperwork for Risepoint and Instructional Connections payments
5. Prepare and send welcome packets/mailers for new Northwest Online students
6. Order, assemble, and organize materials for New Faculty Orientation, Learning & Teaching Academy, faculty professional development workshops, and new Northwest Online students
7. Track development and stipend payment of online courses
8. Manage the Learning & Teaching Center email account
9. Manage phone calls connecting them to the correct lead in the offices
10. Answer basic faculty questions about the learning management software Canvas
11. Oversee creation and posting of banners in Canvas
12. Oversee and add workshops to the Workshop Registration Tool
13. Update LTC web site using Cascade software
14. Support and assist six staff members
15. Maintain confidential records and files
16. Prepare annual appointments, budget forms, and periodic reports
17. Track expenses through individual office budgets
18. Schedule faculty appointments with staff
19. Schedule meeting rooms through Astra scheduling software
20. Schedule menus for New Faculty Orientation
21. Receive and screen visitors
22. Perform other duties as assigned
REQUIREMENTS:
Education: High school diploma and one year of office management experience
Experience:
- Experience with computer hardware and software
- Experience with Microsoft Word, Excel and PowerPoint
- Experience with the use of the Internet
Skills:
- Excellent customer service skills
- Excellent written and interpersonal communication skills
- Ability to effectively communication with faculty and staff
- Ability to use scheduling management software (i.e. Astra)
WORKING CONDITIONS: This position will work in an office environment from the hours of 8:00 am to 5:00 pm with an hour lunch break
EQUIPMENT/MATERIALS USED: Hardware: PC and Mac computers, desktop computer, notebook computers, tablet computers; Software: Microsoft Office (especially Excel) and web conferencing
TYPICAL PHYSICAL DEMANDS: Some lifting up to 20 pounds may be required
COMMUNITY: Northwest Missouri State University is located in Maryville, Missouri, a community of 12,000 with a diverse economy and a strong industrial base. Maryville is located 45 miles north of St. Joseph, Missouri, 90 miles north of Kansas City, Missouri, and 110 miles southeast of Omaha, Nebraska. For more information visit the city’s website at www.maryville.org.
UNIVERSITY: With an enrollment of about 10,000 students, Northwest is a coeducational, primarily residential four-year university that offers a broad range of undergraduate and selected graduate programs on its Maryville campus as well as its Northwest-Kansas City location at the Northland Innovation Center and through Northwest Online.
Founded in 1905 and ranked by U.S. News and World Report among the top public regional universities in the Midwest, Northwest places a high emphasis on profession-based learning to help graduates get a jump start on their careers. Students have opportunities to build their résumés with experiences on campus in nearly every area of study, including the Horace Mann Laboratory School, National Public Radio affiliate KXCV, the R.T. Wright Farm, Mozingo Outdoor Education Recreation Area and Knacktive, a student-driven integrated digital marketing communications agency.
The University also is a national model for student success and career placement with 96 percent of graduates securing employment or continuing their education within six months of completing a degree at Northwest, according to the most recent data.
Furthermore, its vibrant and diverse learning community offers more than 150 student organizations, and textbooks and a laptop are included in tuition, which is among the lowest in the nation, saving students an estimated $6,800 over four years. Northwest also offers 1,200 student employment positions, allowing students to build professional skills through its internationally benchmarked student employment program. Designated the Missouri Arboretum, the Northwest campus was named one of the “50 Most Amazing University Botanical Gardens and Arboretums in the U.S.”
For more information about Northwest and its performance, visit www.nwmissouri.edu.
APPLICATION DEADLINE: Will begin reviewing applications immediately and continue until the position is filled
DATE AVAILABLE: Immediately
TO APPLY: Please fill out a Northwest application online https://www.schooljobs.com/careers/nwmissouri to reach our employment opportunities listing. You will also need to submit a cover letter, resume, and the contact information for three references in order for your application materials to be complete. Please contact the Office of Human Resources at 660-562-1121 or email [email protected] for more information.
The Office of Human Resource prides itself in offering a full, competitive benefits package with providers, who we feel, will offer the best service possible to the employees. Full-time employees are offered Health, Dental, Vision, Life and Long-term Disability insurance options as well as retirement plans upon employment at the University. For more information on each of these topics, please contact the office of Human Resources at (660) 562-1127 or via email at [email protected].
