The restaurateur and owner of an event company is looking for an executive assistant who is available to start immediately.
This position is located in Los Angeles, and it is full-time in person in the West Hollywood office.
Hours: 8 am-6 pm Monday - Friday
Job duties:
- Heavy scheduling and calendar management duties for fast-paced executive
- Maintain Outlook calendar for all business-related appointments and events and well as personal appointments for executive and his family members
- Coordinate domestic and international travel, hotels, flights and bookings for executive and his family members
- Point of contact for clients, vendors, restaurant management, HR, accounting, and staff
- Manage email inboxes, drafting replies and responding promptly
- Handle personal and business finances, including invoices and bank accounts
- Attend meetings, circulate notes with key discussion points and follow up on action items
- Attend site visits and events, providing support as needed (may require occasional travel)
- Safeguard sensitive company information, ensuring confidentiality and discretion
- Act as office manager for the West Hollywood office: scheduling maintenance, purchasing office supplies and office groceries, etc
- Errands such as returns, depositing checks, etc
Qualifications:
- Strong time-management and organizational skills, attention to detail
- Experience in complex scheduling and calendar management
- Strong interpersonal communication and writing skills
- Proficiency using Outlook email and calendar
- Proficiency using Google Drive, sheets, and docs with the ability to create comprehensive spreadsheets
- Ability to multitask, prioritize tasks, and work in a fast-paced environment
- Bachelor’s degree required
- Previous executive assistant experience required
- Driver’s license and personal vehicle
- Ability to work nights and weekends as needed
- Salary: $ based on experience
What we offer
- Benefits package offerings: Medical, Dental, Vision.
- Paid Time Off
- Paid Holidays
- Career advancement opportunities
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job.
Job Type: Full-time
Pay: From $75,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person