We are seeking a highly organized and detail-oriented Office Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with excellent communication skills, capable of managing multiple tasks efficiently in a fast-paced office environment. This role requires strong computer proficiency, discretion with confidential information, and the ability to interact professionally with all levels of staff.
Key Responsibilities:
Administrative Support:
- Manage incoming calls, emails, and correspondence with professionalism
- Maintain and organize both physical and digital filing systems
- Schedule appointments, meetings, and conference room bookings
- Prepare and edit documents, reports, and presentations
- Assist with data entry and database management
Office Operations:
- Maintain office supply inventory and place orders as needed
- Coordinate mail distribution and shipping/receiving
- Ensure office equipment is properly maintained
- Assist with office space organization and maintenance
Departmental Support:
- Provide support for special projects and events
- Assist with travel arrangements and itinerary planning
- Help prepare meeting materials and take minutes when required
- Serve as liaison between departments as needed
Qualifications & Skills:
Required:
- High school diploma or equivalent (Associate's/Bachelor's degree preferred)
- 1-2 years of office experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Professional phone etiquette and customer service skills
Preferred:
- Experience with office management software (e.g., SharePoint, Slack)
- Basic accounting or bookkeeping knowledge
- Familiarity with office equipment (printers, scanners, etc.)
- Ability to create and maintain spreadsheets and databases
Job Type: Full-time
Pay: $17.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- Night shift
Work Location: In person
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