Fleischer’s Auctions is the nation's premier auction house for historic American artifacts. Our clients include many of the country's preeminent institutions and famous celebrities/well-known personalities. We are looking for an administrative assistant and office manager. This role is well-suited for someone who is outgoing, knows how to give clients a "country club" experience, and has a background or experience in accounting. The position is responsible for client communication, accounting tasks such as running payroll, etc., and general administrative duties for the company and the company's President.
Fleischer's Auctions is seeking someone tactful, great on the phone, professional, and able to handle a variety of tasks with a high degree of organization and discretion. The ideal candidate should have a strong understanding of office operations and a keen eye for detail, especially in dealing with client invoices, maintaining financial records, and supporting the company's day-to-day needs.
Key Responsibilities:
Client Relations:
- Act as the first point of contact for clients, ensuring an exceptional experience every time they interact with Fleischer’s Auctions. Whether it’s over the phone or via email, you should be able to represent the company with professionalism and warmth, ensuring client satisfaction at every step.
- Build and maintain long-lasting relationships with clients, including collectors, sellers, and buyers, making sure their needs are understood and met efficiently.
Administrative Support:
- Provide full administrative support to the company's President, including calendar management, preparing meeting materials, and facilitating communication between departments.
- Organize auctions, coordinate logistics, and manage scheduling for viewing events and auction days.
- Handle correspondence, manage databases, and assist in maintaining filing systems.
Accounting and Payroll:
- Process payroll, manage vendor invoices, and perform general accounting duties such as balancing financial statements and managing client payments.
- Track payments and receipts from buyers and sellers, ensuring that all transactions are recorded accurately.
- Assist with billing, ensuring accurate invoicing for items sold at auction, including commission breakdowns and client payment reminders.
General Office Management:
- Maintain a smooth flow of office operations, including overseeing supplies, managing office equipment, and ensuring everything is running efficiently.
- Coordinate with other departments for auction day activities, ensuring seamless integration between marketing, logistics, and customer service.
Desired Skills & Qualifications:
- Strong background in administrative support
- Experience in accounting or bookkeeping, with proficiency in payroll processing and financial management.
- Excellent phone etiquette and communication skills, with the ability to maintain professionalism under pressure.
- Ability to handle sensitive information with discretion and professionalism.
- Highly organized, detail-oriented, and able to multitask effectively.
- A friendly, outgoing personality, with the ability to make clients feel valued and appreciated.
Job Types: Part-time, Temporary, Temp-to-hire
Pay: $20.00 - $40.00 per hour
Expected hours: 25 per week
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
