LEARN, Southeastern Connecticut's Regional Educational Service Center, invites candidates to apply for a full-time Office Manager opening at the Creating Connections Early Learning Center in Waterford, Connecticut.
General Scope of Responsibilities
The Office Manager supports the daily operations of the Early Childhood Education Department, an Office of Student Support Services, by performing a range of administrative, clerical, and organizational tasks. This position ensures procedural accuracy, effective communication, and operational efficiency to support the delivery of high-quality early childhood education programs and related initiatives.
Relationship within the Organization
The Office Manager is responsible to, and supervised and evaluated by, the Assistant Director of the Early Childhood Education Department.
Responsibilities
Administrative Operations and Office Management
- Maintain a thorough understanding of departmental procedures, timelines, and documentation systems to ensure accurate and efficient clerical operations.
- Develop and maintain organizational systems for workflow, documentation, and project tracking, as approved by department leadership.
- Manage department orders and maintain online subscriptions.
- Oversee inventory management of books, materials, supplies, equipment, and capital items.
- Coordinate and manage multiple work projects simultaneously, ensuring timely and accurate completion.
- Serve as the primary point of contact for the Assistant Director on matters related to scheduling, records, data, and reporting.
Data, Records, and Compliance
- Manage and track timelines for departmental reports and submissions related to projects and initiatives.
- Ensure proper maintenance and security of records in alignment with Custodian of Records requirements.
- Use technology tools proficiently to support program administration, scheduling, and logistical coordination.
- Maintain strict confidentiality in all matters involving staff, students, and families.
Communication and Collaboration
- Collaborate with other LEARN departments and staff to promote efficient interdepartmental communication and workflow.
- Communicate professionally and effectively with staff, families, school districts, community agencies, RESCs, and other stakeholders.
- Demonstrate an understanding of and alignment with the mission and vision of the Early Childhood Education Department and the Office of Student Support Services (SSS).
- Perform other related duties as assigned by the Assistant Director of Early Childhood Education, Director of Special Services for the Office of Student Support Services or the SSS Accounting Coordinator/Operations Supervisor.
Required Experience and Skills
- Proven ability to work independently, take initiative, and manage multiple responsibilities.
- Adaptable to changing priorities and able to balance tasks effectively.
- Strong oral and written communication skills.
- Excellent interpersonal skills and a collaborative approach to teamwork.
- Proficiency in Microsoft Office Suite and familiarity with systems such as Munis and other billing platforms.
- High attention to detail and accuracy.
- Demonstrated commitment to professional conduct and ethical standards.
Qualifications
- Associate degree and/or equivalent professional experience.
- Ability to lift up to 35 lbs. as needed.
- Ability to travel within Connecticut to meet departmental needs.
- Strong organizational, problem-solving, and customer service skills.
Qualified applicants should apply online at https://www.applitrack.com/learn/onlineapp/ (application can be found under the Office Support category). LEARN Regional Educational Service Center is an equal opportunity employer.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Waterford, CT 06385 (Preferred)
Ability to Relocate:
- Waterford, CT 06385: Relocate before starting work (Preferred)
Work Location: In person
