Description
Office Manager
Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.
Holy Name is New Jersey's only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through graduate medical education, a Pharmacy Residency Program, and our Institute for Simulation Learning. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we've done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.
A Brief Overview
Responsible for overall management of office site, including facility and equipment maintenance, day-to-day supervision of designated personnel, and payroll preparation. Facility liaison with all other locations, administration, vendors and third parties.
What you will do
- Assists with interviews, hires, evaluates, and disciplines direct reporting staff.
- Handles all patient and visitors concerns and assures timely resolution.
- Supervises the daily cash collection and time of visit payments.
- Develops daily operating policies, protocols, procedures for site; trains staff and implements policies. Monitors compliance, coaches and cousels staff and re-trains as necessary.
- Provides day-to-day supervision for all staff working at facility.
- Allocates work among staff and assures that work is completed within appropriate time frames.
- Prioritizes tasks and keeps staff informed of priorities.
- Orders supplies for facility.
- Timely submission of all pre certification requests.
- Monitors performance against budget and takes corrective action as indicated.
- Prepares payroll for facility staff and prepares weekly work schedule for all facility staff.
- Acts as liaison for facility and staff with all other parties.
- Assures that facility is well maintained and that all equipment is maintained and serviced appropriately in accordance with regulatory requirements, etc.
- All other duties as assigned
Education Qualifications
- High School Diploma or equivalent experience Required and
- Bachelor's Degree in Business Administration or a Health care related field Preferred
Experience Qualifications
- Experience in word processing and spreadsheet software (Microsoft Word, Lotus and Excel) Preferred and
- 1-3 years Three years supervisory experience in a medical office setting Preferred and
- Previous Office Manager experience Preferred
Knowledge, Skills, and Abilities
- Good interpersonal skills, ability to work well with patients, physicians and staff, ability to follow established office routines and policies.
Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center's dedicated and talented team of physicians, nurses, allied health employees, and a wide variety of non-clinical administrative and operational staff members. Holy Name is an Equal Opportunity Employer.
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