Office Support Associate - Chemical & Biomolecular Engineering

Office Support Associate - Chemical & Biomolecular Engineering

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

The Department of Chemical & Biomolecular Engineering are searching for an Office Support Associate to provide office support in the Department of Chemical and Biomolecular Engineering. This position will carry out independent duties and assignments related to operations in the department's business office and student services office as well as provide backup to the office support and assistant to the head positions within the department.

Duties & Responsibilities

Clerical Support for the Department's Main Office

• Greets and screens visitors and answers the department’s telephone; determines needs and handles routine inquires, requests, or problems.
• Assists with coordinating and completing unit scheduling, room reservations and facility requests for the department, faculty, and labs.
• Coordinates and completes travel arrangements for department, faculty, and lab groups and completes all relevant purchases, reimbursements, and expense reports.
• Assists with department purchases including lab and office supplies.
• Assists with maintaining department calendar and assists with organizing events.
• Makes Copies/scans and assists with department record retention.
• Checks out departmental keys and equipment to faculty, staff, and students.
• Maintains a job manual for position and updates process and procedures as necessary.
• Conducts other assignments as requested.

Clerical Support to the Department’s Student Services Office

• Provides backup reception in the Student Services Office.
• Provides general support to the Undergraduate and Graduate Program Coordinators.
• Conducts other assignments as requested.

Backup Support to Chemical and Biomolecular Engineering’s Office Support Specialist and Assistant to the Head Including:

• Assists with clerical support including but not limited to preparing materials related to teaching responsibilities.
• Assist with coordinating and providing faculty cost estimates and comparisons for purchasing equipment and completes purchases while following relevant policies and guidelines.
• Monitors daily the department's student computer lab and reports issues to the appropriate personnel.
• Conducts other assignments as requested.

Required Qualifications

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below: College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• Work experience performing office/clerical activities, including the use of computer systems.

Preferred Qualifications

• Ability to communicate effectively with others.
• Ability to professionally interact with internal and external constituents, including students, faculty, staff, and parents.
• Commitment to creating an inclusive environment.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to effectively multi-task and stay organized.
• Effective time management skills.
• Ability to maintain confidentiality in all business matters.
• Working knowledge of grammar, spelling, and punctuation.
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
• Ability to acquire knowledge of various computer software systems.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The wage for this position is $38,391.60. Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Wednesday, September 10th, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].

Requisition ID: 1032494
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu