Delivers documents to various control agencies (driving is required).
Functions as the section's copier program key operator. The key operator is responsible for maintaining FMS copier machines which includes: recording and reporting malfunctions of the copiers; completing the CHP 471, Monthly Copier Report, for all copiers; requisitioning supplies and paper; ensuring that an appropriate level of supplies are available, and maintaining normal operating maintenance for all copiers.
Serves as the section’s Security Coordinator. Reviews section documents for proper format and grammar, including: correspondence; Communications Network (Comm-Net) messages; requests for catastrophic leave; Management Memorandums; Information Bulletins; departmental awards, and other miscellaneous materials. Assist in typing manual revisions.
Prepares the CHP 117, Reproduction Request, as needed, for command forms, and other miscellaneous forms and publications. The duties include determining appropriateness of requests in accordance with departmental policy in Highway Patrol Manual (HPM) 11.2, Materials Management Manual, Chapter 11, Printing, and Chapter 12, Forms, obtaining the necessary approvals, verifying proper receipt of order, maintaining a suspense file, following-up on print jobs not received, distributing the finished job to the requester, and maintaining the history file.
Performs the annual physical inventory of equipment, and prepares the required report for the commander's review and signature. Duties include: Tracking the assignment; maintaining inventory records; coordinating reassignment of the equipment with the impacted supervisor and ASD Local Area Network (LAN) Coordinator(s), when necessary.
Serves as the section's CAL-Card credit card holder. These duties include purchasing office supplies, and other items as appropriate, determining appropriateness of requests in accordance with departmental policy, and obtaining the necessary approvals, verifying proper receipt of order, and distributing the commodities to the various units; preparing and submitting the CAL-Card monthly statement.
Creates purchase requisitions utilizing the Financial Information System for California (FI$Cal), and performs the associated processes.
Processes invoices billed to FMS (e.g., contracts involving credit card processing), and posts approved invoices to payment log. Works closely with the section Administrative Assistant for contract-related invoices.
Serves as X Number coordinator.
Annually, and as necessary, coordinates the purchase and payment with the Department of General Services, Office of Risk and Insurance Management, for the Mexican automobile liability insurance policy. Serves as the key contact to the California Highway Patrol Border Division staff facilitating the vehicle insurance coverage. Maintains the history file.
Performs other duties, within the scope of the classification, as assigned.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- OFFICE TECHNICIAN (TYPING)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.
Department Website: https://www.chp.ca.gov
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the minimum requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests: https://www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx
The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.
- Describe your experience, education, and/or traning that makes you the most qualified for this position.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/16/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Criminal Record Supplemental Questionnaire
- Statement of Qualifications -
A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Résumés in lieu of the SOQ will not be considered.
Refer to Special Requirement Section of this job posting for the SOQ questions.
Desirable Qualifications
- Ability to multi-task, follow detailed directions and produce quality work product
- Ability to maintain a positive attitude and work well under pressure
- Ability to provide excellent customer service
- Knowledge of modern office methods and equipment, including experience with personal computers utilizing Microsoft Outlook, Word, Excel, and PowerPoint
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://www.chp.ca.gov
Human Resources Contact:
Naoka Iwaya
(916) 843-3787
Hiring Unit Contact:
Michelle Fojas
(916) 843-3530
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Equal Opportunity & Access Section
(916) 843-3190
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Submission Requirements
It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.
Other
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
