Job Summary
The purpose of this position is to perform a variety of clerical tasks for the department. This is accomplished by posting revenues collected from various departments; maintaining transactions for building and construction management services; monitoring and setting-up a security card access systems and reconciling procurement card changes. Other duties include providing general accounting back-up for accounts payable distributing accounts payable checks; creating reports for other accounting functions and interacting with other City employees and the general public.
Essential Job Functions
- Assists with the reconciliation of bank accounts by matching deposits on the bank statement to the cash reports that were posted on the financial software system; matching credit card charges that also pertain to the cash reports and ensuring that this coincides with the posting of cash.
- Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and turning these statement copies into the accounting department.
- Monitors a monthly spreadsheet by running a capital and general ledger report; adding totals from credit card invoices, bills due, purchase order numbers out, unpaid contracts and personal computer numbers to create a financial picture and keeping track of project costs.
- Maintains employees time by creating and preparing timesheets; monitoring benefits; posting them into the system and obtaining account lines when necessary for overtime from other departments.
- Regular and dependable attendance is required.
- All other duties as assigned by a supervisor/manager within your department/division.
Minimum Qualifications
Formal Education / Knowledge: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained within six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.
Experience: Over one year up to and including two years.
