Job Summary:
We are seeking an organized and motivated Assistant Operations Specialist to join our small, family-owned business on a part-time basis. This role will work closely with our Landscape Architect and Business Operations Manager, providing administrative support to ensure smooth day-to-day operations. The ideal candidate will be detailed-oriented, proactive, organized, and capable of handling a variety of responsibilities in a fast-paced environment.
Key Responsibilities:
Administrative Support
- Manage email and client communication flow
- File information appropriately to maintain a high level of organization
Project and Bid Coordination
- Assist in project takeoffs for both internal and subcontractor bids
- Support preparation and documentation of client meetings
Project Management Assistance
- Help manage construction schedules and project status
- Maintain a constant flow of communication to all parties during projects
Communication and Documentation
- Answer phones and take a clear message, logging all info appropriately
- Intake new client inquiries
Operational Support
- Assisting in managing weekly crew schedule
- Assist in development of educational and standard operation material
Adapt and take on new tasks as needed
Qualifications:
- Proven experience in an administrative assistant, office manager, or similar role
- Strong organizational and time management skills
- Excellent written and verbal communication
- Experience with Microsoft Office and OneDrive
- Experience with Sage is a plus
- Ability to multitask and adapt to the dynamic needs of a small business
- Ability to take initiative and work independently
Hours and Benefits:
We’re looking for someone to work 25-30 hours/week, Monday through Friday, out of our Walnut Hills office.
We offer:
- A supportive, family-oriented company culture
- Paid time off
- Opportunities for professional growth and development
- Competitive salary based on experience
Job Type: Part-time
Pay: $23.00 - $26.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- Paid time off
Work Location: In person
