Procurement Agent III

General Information

Work Location: Administration Building, 1112 Manatee Avenue West, 7th Floor, Bradenton, FL 34205

Work Hours: Monday - Friday, 8:00 AM - 5:00 PM

Performs technical and professional work at an advanced level in the acquisition of services, construction, technology, supplies, and goods, including relevant routine administrative tasks. Drafts and reviews solicitation documents, determines method of acquisition, and analyzes solicitation responses.

Working Conditions:

Indoor/Office environment; high noise environment while performing certain responsibilities. Lifting equipment up to 50 lbs. alone; up to 100 lbs. with assistance.

Job Description

Essential Functions:

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Manages a high volume of diverse and complex work, including coordination of activities to meet County deadlines and directly interacting with County officials and department heads.

Engages in procurement planning with County departments staff. Works with departments to obtain specifications and assists with development and review to ensure specifications are clear, concise, and unambiguous.

Uses multiple standard solicitations, agreements, and other procurement related template documents for the procurement of goods, services, supplies, technology and construction.

Schedules and facilitates information conferences, site visits, bid openings, evaluation committee meetings, and negotiations.

Performs in-depth due diligence to determine bid and proposal responsiveness and responsibility, evaluates pricing, and prepares recommendations for award.

Negotiates contracts for goods, services, technology, supplies, and construction.

Maintains timely and accurate communications with County department staff to understand their priorities and provides status of pertinent purchase requests.

Assists County staff with supplier performance issues and provides direction accordingly.

Communicates purchasing policies and procedures to County staff and the supplier community.

Provides concise responses to complex requests for information related to procurement.

Prioritizes assigned work to meet the changing needs of the County. Continually monitors status of assigned work and re-prioritizes work in progress, as required.

Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up.

Maintains current knowledge of trends and developments regarding governmental purchasing procedures, regulatory changes, and new technologies.

Maintains the integrity of the public procurement process.

Performs other related work (including weather or other emergency event duties) as required.

Minimum Qualifications

Bachelor’s degree in business administration, management, public administration, or related field (a comparable combination of work experience and training may be substituted for education requirements).

Five (5) or more years of progressively responsible experience in a procurement position providing direct procurement services related to the acquisition of goods, services, technology, supplies and construction.

More

Certified Public Professional Officer (CPPO), Certified Public Professional Buyer (CPPB), Certified Professional in Supply Management (CPSM), NIGP Certified Procurement Professional (NIGP-CPP), or other nationally recognized procurement, contracts or project management certification desired.

Note: As part of the pre-employment interviews, may be required to demonstrate ability to read and comprehend solicitation responses, contract documents, as well as skill in writing legally sufficient documents in a compelling and concise manner.

Knowledge, Skills, Abilities;

Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines. Accurate, detail-oriented, and organized. Able to resolve difficult and sometimes complex situations and problems.

Demonstrated ability to read and comprehend lengthy and complex contracts or descriptions of programs and write competitive solicitations or justifications for non-competitive purchases in a compelling and concise manner. (Such skills may be evaluated through pre-employment exercises during the interview process.)

Able to perform routine to moderately complex mathematical computations and tabulations accurately and efficiently.

Strong knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.

Strong knowledge and understanding of computer systems and software applications required to perform job duties.

Strong verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, the general public, and other stakeholders.

Able to influence others regarding facts, policies, and practices.

Works independently with limited supervision.

Veterans Preference

In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.

EEO/ADA Statement

Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.

Drug-Free Workplace

Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.

Emergency Response/Recovery Activities

All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.