Summary:
The Procurement Specialist is responsible for sourcing, purchasing, and managing supplies, equipment, and services necessary for the efficient operation of 31 occupational medicine clinics across four states. This position ensures cost-effective and timely procurement in alignment with company standards, budgetary constraints, compliance requirements, and clinical needs. The ideal candidate has a strong background in healthcare or multi-site procurement, excellent negotiation skills, and a keen eye for process improvement and vendor management.
Key Responsibilities:
- Execute purchase orders for medical supplies, office equipment, furniture, facilities maintenance needs, and services across the organization.
- Source vendors and suppliers for new or alternative products and services to reduce cost or improve service levels.
- Maintain approved supplier list and ensure vendor qualifications meet company and compliance standards.
- Collaborate with clinic managers and facilities personnel to assess purchasing needs and ensure uninterrupted availability of essential items.
- Assist in establishing and monitoring par levels and reorder points for recurring consumables.
- Support implementation and maintenance of inventory control systems to track supply usage and prevent overstock or shortages.
- Negotiate pricing, terms, and service level agreements with suppliers, aiming for best-in-class value and efficiency.
- Track vendor performance, address service issues, and escalate recurring problems to leadership.
- Manage contracts and coordinate renewals, ensuring proper documentation and cost containment.
- Evaluate purchasing processes for efficiency and recommend opportunities for standardization and automation.
- Assist with RFPs and vendor bid processes as needed for large-scale initiatives.
- Maintain procurement documentation and generate regular reports on purchasing activity, savings, and vendor performance metrics.
- Ensure all purchases are compliant with company policies, state regulations, and contractual agreements.
- Collaborate with Accounting and Finance to reconcile invoices, resolve discrepancies, and support audit readiness.
- Monitor adherence to budgets and flag potential overages or unapproved spend.
Qualifications:
- Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Healthcare Administration, or a related field required.
- 3–5 years of procurement, supply chain, or purchasing experience, preferably in a healthcare or multi-site operational environment.
- Experience with procurement software or ERP systems (e.g., Hybrent) is strongly preferred.
- Strong knowledge of purchasing best practices, cost analysis, and vendor evaluation.
- Excellent negotiation and interpersonal communication skills.
- Proficiency in Microsoft Excel and purchasing/ERP platforms.
- Ability to manage multiple priorities with strong attention to detail and organizational skills.
- Analytical mindset with a problem-solving orientation.
- Professional, dependable, and adaptable to a fast-paced and evolving healthcare setting.
- Collaborative, service-oriented approach to working with internal stakeholders.
- High degree of integrity and commitment to financial stewardship.
Benefits:
At MBI, our commitment to providing accessible and convenient care to individuals injured at work is a team effort. Every employee and role are essential and valued. Rewarding the dedication and commitment of our employees extends beyond a paycheck. In addition to competitive salaries, we offer to full-time employees:
- Group Medical, Dental, and Vision Insurance
- Life, Short-Term, and Long-Term Disability Insurance
- 401(K) with company match
- Generous Paid Time Off
- Colleague Referral Bonus Program
Equal Opportunity Employer
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
