Program Support Assistant

HYBRID POSITION - WORK FROM HOME SEVERAL DAYS A WEEK

AdvanceCare Health Services, LLC is seeking a compassionate and dedicated Program Assistant to train for the position of Program Manager within our DDA Department. This role is essential for ensuring the well-being and independence of the individuals we serve by overseeing their care and maintaining compliance with state and agency requirements.

This is a hybrid role, combining work-from-home flexibility with site visits, in office, and other responsibilities as required.

You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well). You must have high-speed internet.

ESSENTIAL JOB FUNCTIONS:

• Provide Training including but not limited to pre-service and in-service training.
• Monitors and verifies required community visits, drills (fire/storm), and evacuation plan.
• Facilitates monthly PCSP/ISP reviews
• Cooperate with Incident/Reportable Event Investigations
• Develops and implements correction action plans “CAP”
• Completes weekly and monthly audits
• Completes monthly site visits
• Request documentation and complete client demographic entry into PHS upon admission
• Ensure 24-hour visits are completed per policy
• Ensures staffing plan is complete
• Ensures in-service plan is complete
• Enforces standard company policies and procedures and ensures staff are in compliance.
• Develop schedules for the new calendar year annually to include evacuation drills, medical appointments, reports, meetings, etc. Provides completed schedules to the Program Director as requested.
• Ensures that program books and client’s permanent files are developed and maintained according to policy/ procedure. These files are to be kept orderly and neat.
• Updates client emergency contact lists, client personal records, health care plans, and program staff contact lists.
• Performs other duties as assigned and needed.

SKILLS AND KNOWLEDGE REQUIRED:

• Strong interpersonal skills with the ability to work cooperatively and courteously with diverse groups.
• Organizational skills and the ability to manage multiple tasks and projects simultaneously.
• Self-motivated and able to work independently with minimal supervision.
• Ability to accept constructive feedback and adjust performance accordingly.
• Detail-oriented with strong analytical and documentation skills.
• Professionalism and a positive attitude in handling sensitive situations.
• Knowledge of Google and Microsoft Office Suite (Word, Excel, PowerPoint) and/or business management software.
• Flexibility to meet the demands of the role.
• Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.
• Ability to document required information and implement specialized protocols and program presentations
• Ability to analyze documents and identify issues and improve productivity
• Ability to handle all situations with professionalism and a positive attitude and be able to effectively communicate with individuals at all levels of the organization.

Minimum Requirements:

• High school diploma or GED equivalent; caregiving and office experience preferred.
• Previous experience in healthcare or a corporate environment is a plus.
• Satisfactory criminal background check.
• Flexibility to adapt and learn in a fast-paced environment.

You must be flexible and willing to work and learn on the fly! You should be comfortable with software and technology and be an overall organized person.

Empowering Team Members to Excel and TOUCH Lives through Continuous Improvement and Technology

Our company is a growing, non-medical, private duty home care organization providing caregiving services to seniors and support to individuals with intellectual disabilities so that they can continue to live in their homes throughout Tennessee. We are an equal opportunity employer and drug-free workplace. We are looking for an independent and self-motivated individual that possesses a high level of energy to join our company.

We will contact qualified applicants within two weeks of submission. All submissions without a resume or cover letter attached will not be considered.

Disclaimer: The preceding job description has been designed to describe the general nature and level of work being performed by the candidate assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties, and efforts required. From time to time other duties may be assigned. Management’s evaluation of your performance is based on your performance of the tasks listed in this job description and these other duties. Management has the right to revise this job description at any time..

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Rate your computer skills from 1 to 10.
• How many years of caregiving experience do you have either personally or professionally?
• Do you have experience working with adults with developmental or intellectual disabilities?
• Do you live within an hour of Hermitage, Tennessee?

Education:

• High school or equivalent (Preferred)

Experience:

• Computer Skills: 1 year (Preferred)
• Working with people with developmental disabilities: 1 year (Preferred)
• Direct Support: 1 year (Preferred)
• Working with people with intellectual disabilities: 1 year (Preferred)
• Social work: 1 year (Preferred)

Work Location: Hybrid remote in Springfield, TN 37172