Our Client located in Burlington is looking to add a PC to their growing team!
The Project Coordinator plays a crucial role in managing project records. This position is responsible for accurate entry of AP invoices and payments; distributing project related invoices to clients and timely job number set up. In addition, this position works closely with both the excavating & landscaping divisions to coordinate ongoing project activities, ensures deadlines and documentation standards are met (including insurance), and maintains comprehensive project documentation.
Duties/Responsibilities:
- Leads all job number & extra set up upon request
- Create accounting entries in ERP as needed.
- Prepare, print, and obtain signatures on accounts payable checks.
- File accounts payable documents.
- Reconcile supplier statements with the Accounts Payable System.
- Manage day-to-day processing, issues, and reconciliations related to specified vendors.
- Coordinate on-going project activities.
- Break down projects into manageable tasks with timeframes and goals.
- Maintains comprehensive project documentation.
- Print plan sets as needed
- Upload plans, specifications, documents etc. to Procore
- Create & manage Purchase orders/Sub-agreements
- Manage Subcontractor COI’s
- Acquire performance & payment, warranty bonds
- Project closeout documentation as needed
- Distribute AR pay applications
- Create & distribute AR waivers
- Review monthly invoice unit costs on supplier invoices
Accountabilities:
- Accounts Payable Efficiency
- Project Management Accuracy and Coordination
- Sets up all jobs and maintains comprehensive project documentation
- Ensures we have proper insurance in place with insurance carrier
- Including sub-contractor insurance
- Assists with cash flow management
Required Skills/Abilities:
- Strong attention to detail
- Strong analytical and problem-solving skills
- Excellent communication, time management and interpersonal skills
- Basic to intermediate excel skills
- Experience handling invoices, vendor communication, and administrative tasks
Education and Experience:
- Previous experience in project management, accounting or finance roles
- Construction experience preferred
- Proficiency in Accounting software
- Data entry
- Understanding financial reports and reporting
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