Job Summary
Engel & Völkers Distinct Real Estate is a part of the Engel & Völkers Americas family of leading real estate professionals throughout the world. We dedicate our time, expertise, and passion to help our clients in Northeast Ohio follow their dream, home.
We are seeking a dedicated and knowledgeable Real Estate Listing and Transaction Coordinator to join our brokerage. The ideal candidate will possess strong administrative skills, ability to multitask, excellent customer service skills, and a basic understanding of the real estate sales process. This role requires a combination of organizational skills, attention to detail, excellent communication abilities, and collaboration with agents, clients, and vendors to ensure smooth operations within the brokerage.
Duties
- Coordinate transactions in their entirety from inception through closing and beyond, ensuring a timely closing, accuracy, and compliance with company policies. This includes direct and consistent correspondence with lenders, title companies, real estate agents, clients, etc.
- Prepare addendums, documents, etc. and send them for signatures using electronic signature apps like Dotloop.
- Coordinate and manage various tasks of the the pre-listing process.
- Prepare documents for listings and ensure they are completed accordingly and signed by the appropriate parties.
- Schedule professional photography and videography.
- Input and launch listings in the MLS.
- Collaboratee closely with the lead listing agent’s clients, serving as a point of contact to guide clients through the listing process and ensure a smooth and enjoyable experience.
- Prepare marketing materials for listings, open houses/broker's opens, etc., including online postings and print advertisements.
- Coordinate open houses/broker's opens.
- Assist real estate agents, listing team, transaction team, marketing team, etc. with various daily administrative tasks.
- Prepare addendums, documents, etc. and send them for signatures using electronic signature apps like Dotloop.
- Provide exceptional customer service by responding to client inquiries and addressing concerns promptly.
- Assist in event planning, organizing meetings, and coordinating logistics for company events.
Experience/Requirements
- An Associates degree is required.
- Proven experience in administration and/or real estate is preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Detail-oriented, high level of attention to the "little things".
- Attitude of Service towards all our relationships: “What else can I do to make it easier for you?”
- Strong verbal/written communication and visual skills are essential for this role.
- Strong telephone skills and etiquette to converse with clients, vendors, title companies, lenders, etc.
- Strong computer skills, and must be proficient in quickly learning and utilizing social media/technology/web-based applications.
- Ability to work independently and with a team, and to move quickly in a dynamic environment.
Join our team as a Real Estate Assistant where you can grow your career in the exciting world of real estate while providing valuable support to our real estate agents and clients!
Job Type: Full-time
Pay: $35,000.00 - $55,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Ability to Commute:
- Cleveland, OH 44124 (Preferred)
Ability to Relocate:
- Cleveland, OH 44124: Relocate before starting work (Preferred)
Work Location: In person
