Record Technician ADC

Job Summary

Under general supervision, sets up and maintains accurate inmate criminal history records; evaluates and completes inmate criminal history records; maintains confidentiality and uses discretion in releasing information; maintains and updates files.

Education and Experience Requirements

• High School diploma or GED equivalent and one (1) year of office clerical experience.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

Environmental Factors and Conditions/Physical Requirements

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• Full-time work hours for this position consist of rotating shift work, nights and weekend shifts and overtime. Rotating shifts is a requirement for the operations of this facility.
• May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports.
• May be required to work in a moderate to loud noise environment.
• Requires flexibility in a constantly changing environment.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

Essential Job Functions

Essential Job Functions: The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Assists general public in a prompt and courteous manner.
• Answers telephone promptly and courteously.
• Accurately types, updates and maintains inmate criminal history records on a daily basis.
• Scans records using electronic scanning device as directed by supervisor.
• Searches and confirms inmate record inquiries quickly and efficiently.
• Makes copies of records for various agencies.
• Conducts computer record searches.
• Determines the confidentiality of records and the information allowed for release.
• Performs general office duties such as: typing correspondence, filing, screening telephone calls, scanning records, sort and log incoming mail, and related tasks.
• Completes and files records in a timely manner.
• Performs other related duties as assigned.