SUMMARY:
The HR Onboarding Specialist will be organized and detail-oriented and will have hands-on experience with ADP recruitment and onboarding processes. This role will be responsible for creating a smooth transition for new hires, from offer acceptance to their first day and beyond. Responsible for coordinating various onboarding activities, managing documentation, and ensuring compliance with company policies and procedures to enhance employee engagement and retention. The Onboarding Specialist will excel at creating a welcoming and structured onboarding experience, leveraging their expertise with ADP and HR best practices to foster a smooth integration of new hires into the company culture.
ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:
Onboarding Coordination: Manage and streamline the onboarding process for new hires, ensuring all onboarding activities are completed on schedule.
ADP Recruitment Management: Utilize ADP to facilitate recruitment processes, including candidate tracking, interview scheduling, and pre-employment documentation.
Document Preparation: Prepare and organize onboarding materials, including offer letters, employment contracts, and new hire forms.
Compliance: Ensure all new hire paperwork and onboarding procedures comply with legal and regulatory requirements.
Employee Support: Act as a point of contact for new hires throughout their onboarding journey, addressing questions and providing support.
HRIS Data Entry: Maintain accurate records in the HRIS system, ensuring data integrity and completeness for each new hire.
Feedback Collection: Gather feedback on the onboarding experience and recommend improvements for a seamless and positive onboarding process.
Orientation Support: Provide orientation support to new locations and assist with onboarding new team members (travel may be required)
Collaboration: Maintain an effective relationship with hiring managers working closely to ensure smooth communication throughout the recruitment cycle while providing timely updates.
Payrate starting 63K annually
Qualifications
Experience: Minimum of 2 years in HR or Recruitment, with specific experience in onboarding and recruitment utilizing an Applicant Tracking system; preferably with ADP.
Interpersonal Skills: Strong communication and interpersonal skills, with a customer-service mindset.
Organizational Skills: Excellent organizational skills with attention to detail and the ability to handle multiple tasks effectively.
Education:
- Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
Certifications:
- Certification in HR (e.g., SHRM-CP, PHR) is an advantage.
Computer Skills:
- Proficiency with ADP, Excel and Microsoft Office Suite.
Required Competencies:
- Bilingual Spanish is strongly desired
- Must possess strong administrative skills
- Be Organized and thorough
- Communication
- Effectively write, present and transfer ideas and information for the advancement of individual and company performance.
PHYSICAL DEMANDS OF THE JOB:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the team member is frequently required:
- To sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.
- The employee is occasionally required to lift and/or move up to 40 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to multi-task..
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work is performed primarily in an office setting. The noise level in the work environment is moderate.
The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.
The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.
