Remote File Clerk

Our most important ‘tool’ in this industry is our ability to adapt to meet our customers’ needs. As rapidly as technology changes, contractors that install this technology must learn, adapt and respond to meet the needs of their clients. Lavin Wireless has been a partner in the industry since 1997, meeting the needs of our customers for decades

We are seeking a highly organized and detail-oriented Remote File Clerk to join our Administrative team. In this role, you will play a critical part in ensuring that our company's documents and records are accurately filed, easily accessible, and well-maintained. This is a full-time, hourly position that provides the opportunity to work remotely while contributing to the smooth operation of administrative tasks across the organization.

What You'll Do

• Organize and maintain both physical and digital filing systems to ensure accessibility and security of records.
• Scan, upload, and index documents into the company's digital database for easy retrieval.
• Perform regular audits of files and records to ensure accuracy and compliance with company policies.
• Assist with the retrieval of files and documentation for team members when needed.
• Respond to file requests in a timely and professional manner.
• Follow established confidentiality guidelines to handle sensitive and proprietary information.
• Collaborate with other administrative and departmental staff to streamline filing processes.
• Identify and recommend improvements to filing systems and recordkeeping procedures.

Qualifications

• Proven working experience as a file clerk, administrative assistant, or in a similar role.
• Proficiency in using organizational software and tools, including Microsoft Office Suite and document management systems.
• Strong attention to detail and focus on accuracy in all tasks.
• Excellent organizational and time-management skills to handle multiple priorities effectively.
• Ability to work independently and meet deadlines in a remote work environment.
• Familiarity with data protection regulations and confidentiality protocols.
• Strong communication skills, both written and verbal, in English.
• High school diploma or equivalent; additional certifications in administrative functions are a plus.