SCM Clinical Inventory Specialist

POSITION SUMMARY

Provide logistic services to the Operating Room / Cath Lab and distribute medical supplies or equipment to supported customer areas in a timely manner. Services include shipments, receiving, distribution, inventory, and materials management. Monitor and ensure necessary inventory is always in stock and current, manage PAR levels and maintain neat and organized storerooms. Manage inventory as it relates to picking products, replenishing, requisitioning, shipping, and receiving. Responsible for medical supplies and implant inventory management, receiving, preparing, and dispatching orders accordingly, as well as ordering materials and supplies that are necessary for running the activities within the Operating Room and Cath Lab, and collaborating with vendors or other distribution partners to ensure product availability. Respond to special requests as needed. Duties are not limited to the supply room but extend to all areas of the hospital.

PRIMARY ACCOUNTABILITES

1. Maintain high level of accuracy in the designated supply carts and inventory locations ensuring all material is placed into proper location, correct quantities, with first in/first out (FIFO) material is adhered to, and proper ordering processes (Bill Only’s) are followed. Ensure cycle count methods are exercised to comply with quality control guidelines.

2. Inventory and manage replenishment of various assigned supply carts located throughout the Operating Room and/or Cath Lab in accordance with established cycles pertaining to usage. Communicate with respective parties on a timely basis, about all open issues and the status of all open orders. Remove expired products in a timely manner.

3. Conduct daily review of materials back ordered or exceeding delivery standards. Coordinate critical back-order situations with the Supply Chain Management (SCM) Buyer, or department for resolution.

4. Lead and provide input in the assessment, rebuild, redesign assigned inventory locations to ensure they are properly organized and labeled according to 7S principals (Sort, Store, Shine, Standardize, Sustain, Safety, Security), creating clean, uncluttered, safe and organized environment and ensure relabeling bins and reorganizing bin locations align with patient care.

5. Receive supplies and equipment using Materials Management Information Systems (MMIS) and standard operating procedures. Package, label, and ship any items to alternate locations.

6. Work with the Operating Room, Sterile Processing and Cath Lab to review assigned PAR locations on a quarterly basis and ensure inventory is continuously optimized and available.

7. Work with and follow instructions of Supply Chain Management team in the event of recalls pulling relevant products and product conversions.

8. Round in the procedural areas to ensure product availability prior to case start times and/or restocking of supplies in procedural rooms and core supply areas.

9. Represent Supply Chain Management in the surveillance of customer service satisfaction through face-to-face interactions and complaint management to improve logistics and materials management deficiencies in customer service and experience.

10. Actively participate in the department's continuous quality improvement (CQI) activities pertaining to inventory management responsibilities.

11. Support organization and departmental policies, programs, and procedures. Responsible for adhering to the established standards of courtesy.

12. May require on-call rotation, weekend, and hurricane coverage. Help other associates’ complete tasks in the materials function that are not within the job description, and perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Education: High School Diploma or equivalent.
• Work Experience: One (1) year of experience in inventory management or equivalent.
• Licensure: None
• Certification: None
• Skills/Knowledge/Abilities:

o Customer focused.

o Communicate effectively – written and verbal with all levels and types of personnel

o Perform basic mathematical calculations.

o Must have basic computer skills, including a working knowledge of Microsoft Excel and Word.

o Good working knowledge of the organization and operation of the materials management department.

o Function independently within scope of guidelines, established policies, and goals but accept close supervision and feedback.

o Plan and organize work in a timely manner.

o Great attention to detail and accuracy.

o Demonstrate the values of team concept on a consistent basis.

o Makes fact-based decisions in a fast-paced environment

o Microsoft Office and other software and platforms, such as inventory management.

PREFFERED QUALIFICATIONS

• Education: Associate’s degree in Business.
• Work Experience: Inventory Management, or implant familiarity, or in operating room supplies, inventory management, or purchasing.
• Skills/Knowledge/Abilities:

o Use of PeopleSoft; related to supply chain, inventory and material management.

o Purchasing cycle from order, receive stock, and vendor return.

PHYSICAL REQUIREMENTS

• Physically agile; may require walking, standing, running, bending, stooping, kneeling, climbing, or crouching frequently.
• May occasionally include lifting or moving objects up to 50 pounds, with or without assistance.
• May require moving in different positions to accomplish tasks in various environments including tight and confined spaces, including reaching out and above shoulders, or overhead.
• May lift, turn, pull, push, or ambulate people and/or equipment with or without assistance up to 90% of the assigned shift.
• May be exposed to inside and outside environments with varied temperatures, air quality, lighting, and/or low to loud noise.
• May require working with biohazards such as blood/body fluids and airborne particles following OSHA and CDC guidelines.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

ABOUT HEALTH FIRST

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.