Secretary - 12 month - Athletic Department

Job Summary:

Performance Responsibilities:

Athletic Department Operations

• Serve as a district representative at assigned home and/or off-campus athletic events.
• Assist with scheduling practices, games, officials, and facility use.
• Maintain accurate records for physicals, eligibility, rosters, participation, and compliance documentation.
• Track athletic department data and develop reports; maintain archives, record books, and the “All-State Wall.”
• Coordinate the team photography program and manage photo/media storage.
• Work with Human Resources to onboard and offboard coaching staff, ensuring all onboarding steps are complete prior to start.
• Support compliance with MHSAA, league, and district requirements.
• Performs other related tasks as assigned by the Director of Athletics.

Event & Stakeholder Coordination

• Coordinate event staffing and confirm game-day logistics with all stakeholders, including custodial, transportation, and food service.
• Serve as liaison to internal support departments such as finance, grounds, and facilities.
• Manage game contracts, official scheduling, and invoice processing in collaboration with the Finance Office.

Communications & Public Relations

• Maintain and update the athletic department website and social media platforms with schedules, announcements, and multimedia content.
• Distribute weekly schedules of athletic events to the Monroe community.
• Coordinate all aspects of sports information: game recaps, score reporting, and press/media notifications.
• Assist with the fulfillment and promotion of sponsorship elements.
• Communicate effectively with students, parents, coaches, and community members.
• Support organization of athletic banquets, award ceremonies, and student/parent advisory councils.

Administrative Responsibilities

• Manage calendars, appointments, mail, and phone inquiries for the Athletic Director.
• Maintain well-organized filing systems, order supplies, and track office inventory.
• Assist with time-sensitive and confidential communications.
• Collaborate with other school offices and assist with workload distribution when necessary.

Knowledge, Skills, and Abilities:

• Knowledge of website management, social media platforms, and content creation.
• Exemplary communication skills, including effective verbal and written communication.
• Ability to develop, implement, and manage multiple projects under time constraints.
• Strong organizational skills; ability to prioritize tasks with conflicting deadlines.
• Ability to communicate effectively and professionally with students, families, and staff.
• Ability to engage in self-evaluation related to leadership, performance, and professional growth.
• Demonstrated ability to build and maintain cooperative working relationships.

Other Qualifications:

• High school diploma or equivalent required; associate degree preferred.
• Proficiency in Microsoft Office and Google Workspace; experience with PowerSchool preferred.
• Microsoft Office testing will be required as part of the interview process.
• Must hold a valid motor vehicle operator’s license or have the ability to provide own transportation.
• Must successfully pass a background check as required by Michigan state law.

Additional Expectations:

• Travel to district buildings and professional meetings as required.
• Must be available to work evenings and weekends in both indoor and outdoor environments.
• Exemplary, regular, and predictable attendance is essential to this position.

APPLICATION PROCEDURE

• Applications are accepted until a position is filled.
• Only applicants who supply the requested documents outlined below and fully complete the application will be considered.
• Faxed, mailed, and emailed applications will not be accepted.

External Applicants: Must complete online application at www.monroe.k12.mi.us. Click on "Employment Opportunities" and "Applitrack" and follow instructions to apply for this position. Supporting documents required (resume, transcripts, and applicable certifications/license) must be uploaded with the application.
Internal Applicants: Must complete online application at www.monroe.k12.mi.us. Click on "Employment Opportunities" and "Applitrack" and follow instructions to apply for this position. Supporting documents required (resume) must be uploaded with the application.

Contact Information:
Human Resources Office
Monroe Public Schools
1275 N. Macomb St.
Monroe MI 48162
Phone: (734) 265-3020
Email: [email protected] Notice of Nondiscrimination
It is the policy of Monroe Public Schools not to discriminate based on religion, race, color, national origin, disability, age, sex, sexual orientation, gender identity or expression, height, weight, familial status, or marital status in its programs, activities, or employment. For information contact the office of the Superintendent of Schools, 1275 N. Macomb St., Monroe, MI 48162, 734-265-3070.
The Monroe Public School District is an equal opportunity employer and complies with the Michigan Civil Rights Act and Title IX Guidelines.

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