Job Summary:
About the Team & Role
Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations worldwide! This diverse team – representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust!
The secretary will provide administrative and logistical support for the Disney Live Entertainment Theatrical Design, and Technical Production.
This is a full-time hourly role that will report to the Design Resource Manager.
What You Will Do
- Support special projects
- Manage calendars and coordinate travel for multiple executives
- Process expense reports
- Organize and maintain documentation
- Prepare meeting notes, documents, and presentations
- Oversee video conferencing and presentation technology
- Utilize Coupa and procurement services
- Maintain financial reports, provide IT support, and oversee office supplies
- Liaise professionally with all levels of The Walt Disney Company and external partners
Required Qualifications & Skills
- 1+ years of experience in administrative roles
- Proven knowledge and expertise in purchasing applications, Concur Travel & Expense, and Microsoft Office Suite (Outlook, Word, Excel, Forms, PowerPoint, Teams)
- Quick adaptability to new software and technologies
- Strong interpersonal, collaboration, partnering, and networking capabilities
- Excellent verbal and written communication skills, including meticulous proofreading
- Advanced command of English grammar with the ability to draft clear correspondence from notes, meetings, and reports
- Exceptional organizational and time management skills, with acute attention to detail and reliable follow-through
- Well-developed problem-solving, decision-making, and process improvement abilities
- Capacity to thrive in dynamic, fast-paced environments and reorganize priorities as needed
- Demonstrated ability to work well within the Disney culture and the Five Keys expectations
- Experience with basic project management and event planning coordination
- Demonstrated ability to work independently with minimal supervision
- Commitment to upholding confidentiality involving guests, cast members, and both external and internal partners
Preferred Qualifications
- Minimum 1-year Disney Live Entertainment experience
- Demonstrated strong analytical skills
- Proficiency in Coupa, EiSS, Access, and Concur
- Knowledge of Disney resources and Disney Live Entertainment functional teams
- Knowledge of Entertainment Operations disciplines and responsibilities
Required Education
- College degree or equivalent work experience
Additional Information
Benefits and Perks: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.
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