SOUTH HILLS CONGREGATION ADMINISTRATOR

SOUTH HILLS CONGREGATION ADMINISTRATOR

REPORTS TO: CONGREGATIONAL PASTOR

RELATES CLOSELY WITH: CONGREGATIONAL PASTORS, CONGREGATIONAL STAFF, CENTRAL STAFF

CLASSIFICATION: FULL-TIME//NON-EXEMPT

SALARY: $26/HR

WestGate Church, a non-denominational, multi-congregational church situated in one of the most diverse and influential regions of the world—the Silicon Valley—is seeking an energetic, skilled Campus Administrator to support the South Hills Congregational Pastor. This full-time role (Sunday - Thursday) may require occasional work on Fridays and Saturdays as well as evening hours, providing exceptional ministry-related administrative assistance to the broader staff and church body.

PERSONAL QUALIFICATIONS

• Passionate Jesus follower, actively learning and living the way of Jesus: loving God, neighbor, and one another.
• Understanding of and alignment with WestGate's theology, vision, and values, using them as a filter for decisions.
• Embodiment of staff values: Holy, Humble, Hungry, (People-)Smart.
• Exemplification of essential competencies: oversight, strategy, team leadership, self-leadership, chemistry, communication, execution, stewardship, formation, proficiency.
• Commitment to continual growth: spiritual, personal, professional; invests in the growth of others.
• Demonstrates strong chemistry, connecting well with people as a relational team player.

PROFESSIONAL QUALIFICATIONS

• 2 year minimum of administrative experience.
• Positive, professional, self-starter with the ability to organize, adjust, and prioritize responsibilities and projects with minimal direction.
• Maintains a high level of confidentiality, handling situations with discretion, diplomacy, and tact.
• Exhibits personal and professional discernment and discretion.
• Ability to multitask and manage multiple projects simultaneously with excellent time management and attention to detail.
• Highly organized with the capability to execute logistics for large-scale projects overseen by the Congregational Pastor.
• Proficient in Google Workspace (Docs, Sheets, Slides, Drive) for collaboration and document management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for effective document creation, data analysis, and presentations.
• Superior communication skills: written and verbal.

PRIMARY RESPONSIBILITIES

• Ensure the atmosphere of the front office, copy room and storage areas are to WG standards (clean, well stocked, music, etc).
• Greet people in person and answer incoming phone calls/emails with professionalism and warm hospitality.
• Submit expense reports, check requests, and billing for vendors.
• Assist with maintaining church databases, event registrations, weekend metrics, newcomer follow up, etc.
• Assist the Congregational Pastor with light administrative duties.
• Provide planning and preparation assistance to weekend services, church activities, baptisms, classes, communion.
• Assist Congregational Pastor with the planning and execution of special events and services (Congregation Events, Easter, Christmas, etc.)
• Manage facility calendar and scheduling of rooms.
• Alert Campus Operations team when the buildings are in need of attention (cleaning or repairs).
• Recruit, train, schedule and supervise Guest Experience Teams for Sunday mornings.
• Oversee purchasing of weekend coffee supplies.
• Oversee the organization and cleanliness of campus kitchen.
• Work with families in scheduling and coordinating memorial services and weddings.
• Respond to facility rental requests. Manage lease agreements and fees.
• Other duties as assigned.

PRIMARY LEADERSHIP COMPONENTS - Low (1) to High (5)

Motivational Leadership - “I lead through platform” - 1

Inspire action through platform leadership and motivational speaking

Strategic Leadership - “I lead through strategic planning” - 5

Advance our mission through data, planning, execution, and reporting

Directional Leadership - “I lead through vision” - 2

Ensure progress by defining goals, key objectives and providing guidance

Relational Leadership - “I lead through connection” - 4

Foster growth and well-being through personalized connection and care

Team Leadership - “I lead through team” - 2

Build team by recruiting, training, scheduling, and celebrating contributors

BENEFITS (FULL-TIME)

• Paid vacation, holidays, medical and sick days
• Provide medical, dental, vision and mileage reimbursements
• Support for mental/emotional/spiritual/physical health through various partnerships
• Further educational learning opportunities (conferences, seminars, cohorts & seminary)
• Matching retirement savings benefit

LEGAL NOTICES - PHYSICAL DEMANDS

• Stand for extended periods.
• Perform walking, bending, twisting, and kneeling.
• Navigate stairs.
• Demonstrate finger and hand dexterity for computer, instrument, and tool operation.
• Possess specific vision abilities, including close, distance, color, and peripheral vision, with the ability to adjust focus.
• Lift and carry up to 20 pounds with or without assistance.

LEGAL NOTICES - WORK CONDITIONS

• Operate in a professional office or church environment with standard equipment like computers, printers, filing cabinets, and telephones.
• Lead in settings with various equipment, cables, stage lights, loud sounds, and visual stimuli.
• Work typically occurs Sunday-Thursday, with occasional Fridays, Saturdays, or evenings as needed

This job description is not designed to cover or comprehensively list all possible duties, activities, or responsibilities. These requirements may change at any time. Acceptance of this position constitutes the employee’s understanding of the requirements, essential functions, and duties of the position.