Under the general direction of the Staff Service Manager (SSM) III, the SSM II (Supervisory) will supervise a team of professional staff providing administrative support to contract managers located in Sacramento office and those supporting the California High Speed Rail Authority’s (Authority) mission. The SSM II will work in conjunction with the Authority directors, managers, and staff to ensure that assigned statewide contracts and agreements are administered and managed in accordance with the Authority policies and procedures, the State Administrative Manual (SAM), the State Contracting Manual (SCM), Prompt Payment Act, the California Government Codes (GC), and California Department of Human Resources policies and procedures. The SSM II will serve as a subject matter expert and will perform a variety of complex tasks, requiring a high degree of independent action, initiative, discretion, and tact to ensure the efficient and effective functioning of the Contract Management Administrative Support Branch. The work requires extensive knowledge of SAM, the SCM, and the California Department of Human Resources, contract laws and rules, and the civil service process, as well as departmental policies and procedures as they relate to contract management. The SSM II will assist with cradle to the grave contracting, as needed, to support the Authority’s mission.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position works primarily in the office, but limited telework may be available for California residents based on the requirements of the position. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. Employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, manage multiple tasks, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

STAFF SERVICES MANAGER II (SUPERVISORY)

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC-480190

Position #(s):

311-615-4801-002

Working Title:

Contract Administrative Support Manager

Classification:

STAFF SERVICES MANAGER II (SUPERVISORY)

$7,643.00 - $9,496.00

Candidates who are new to California state service will be hired at the minimum salary of the classification. For classifications with alternate ranges, range placement is based on education/experience.

# of Positions:

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Are you looking for a different type of state government job? Something with a little more excitement and a more fast-paced and fluid environment? How about an opportunity to be part of one of the most remarkable transportation projects in California's history? The California High-Speed Rail Authority is a small and dynamic state agency that is looking for employees who are interested in a challenging and rewarding job opportunity.

Please let us know how you heard about our position by taking this brief survey. Completing this survey is not required to be considered for this vacancy.

https://www.surveymonkey.com/r/HCM6SCC

Department Website: https://hsr.ca.gov/jobs/

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. Describe how your knowledge, skills, and abilities make you the most qualified candidate for this position, including specific examples.

2. Please describe your experience with contract administration, including the types of contracts you have worked on.

3. Please provide an example of when you were responsible for an expedited, high-level assignment that had a very short time frame with conflicting priorities. Describe the steps you took to complete this assignment.

Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/13/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA High Speed Rail Authority

High Speed Rail Authority

Attn: Human Resources

770 L Street, Suite 620, MS 4

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA High Speed Rail Authority

High Speed Rail Authority

Human Resources

770 L Street, Suite 620, MS 4

Sacramento, CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Experience working with the SAM, the SCM, Prompt Payment Act, the California GC, and California Department of Human Resources policies and procedures.

Experience working and coordinating with executive level staff.
Experience analyzing and developing solutions for difficult and technical problems relating to contracts and agreements.
Excellent communication skills, both written and oral.
Experience working cooperatively with stakeholders, both internal and external, and other governmental agencies.
Experience creating and reviewing complex data sets and dashboards using a variety of systems.
Resourceful problem solving and analytical skills.
Ability to carry out assignments without detailed instructions and with inflexible deadlines.
Demonstrated capacity for assuming increasing responsibility.
Ability to create and review complex data sets and dashboards using a variety of systems.
Demonstrated ability to act proactively and with a high level of independence.
Ability to maintain organizational relationships both internally and outside of the organizations.
Build strong relationships across all functional groups and promote awareness of internal controls and risk management.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://hsr.ca.gov/jobs/

Human Resources Contact:
Human Resources
(916) 669-6606
[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 324-1541
[email protected]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Application Information

The STD. 678 is required and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-480190 and Contract Administrative Support Manager, 311-615-4801-002 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin.

Location

The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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