The Town of Snowmass Village is looking to hire a Tourism Coordinator to join our Tourism Department!  

$1,000 sign-on bonus available! 

This is an in-person position with possibility of a hybrid schedule 

We are looking for a Tourism Coordinator that will perform office and administrative work while supporting Group Sales, Marketing, and Special Events divisions.

Some of the day-to-day duties are listed below:  

• Processes quarterly sales production/performance reports and provides to Group Sales Director and Finance for quarterly bonus review and payout.
• Maintains all performance metrics for Marketing, PR and Group Sales in relation to the business plan.
• Takes notes at all Board meetings & Group Sales Advisory Committee meetings; records and oversee meeting minutes for all Snowmass Tourism board meetings and distribute accordingly;
• Maintains Board attendance records and provide to the Town Clerk annually.
• Assembles and produces Board packets as directed by the Snowmass Tourism Director.
• Creates and maintains performance “dashboard” to be presented at each Board meeting and in other applicable situations.
• Uploads and maintains all Board Minutes, additional documents and information listed on www.tosv.com. Schedules all special guest appearances at weekly sales meetings.
• Provides complex office and administrative support for Tourism Director, Group Sales Director and Group Sales Managers.
• Keeps, maintains and amends budget spreadsheets as directed by Tourism department directors as well as the Finance Director. Invoices partners, stakeholders and sponsors as needed and submits appropriate paperwork to Finance. Monitors all payments received and collects payments as required using tactical discretion based on payee’s relationship with department or event.
• Prepares bills for Finance accounts payable and manage budgets through proper coding with review of monthly finance reports and provide reports to Directors.
• Facilitates the approval process for all PO’s and credit card charges.
• Greets office visitors & lodging representatives and provides current information as requested.
• Works with the Tourism team to organize and facilitate customer and FAM events.
• Serves as the liaison for all contracted agreements. Provides maintenance/support as needed.
• Orders and maintains inventory and manages delivery for client promotional items and amenities including but not limited to annual ordering and return of lift tickets.
• Work as liaison between lodging properties and TOSV to request rooms for vendors as needed for site tours, vendors or guests (such as auditors, contract service crew, ,etc.)
• Negotiates best rates available and completes proper invoicing.
• Assists with special events as needed to help Events Manager and producers (ie: VIP tent at all free concerts, box office management, Mardi Gras, event diagrams, etc.)

Click here for a full job description and requirements 

This position requires the ability to perform the essential functions listed in the job description, with or without reasonable accommodation

 
The ideal candidate has the following qualifications/skills: 

• Any combination of experience and training equivalent to High School diploma or GED.
• Extensive customer service and office experience required.
• 3-5 years of hotel or CVB Sales and or Convention Services experience preferred
• Two years of progressively responsible computer, administrative and supervisory office experience
• Local area knowledge and experience is beneficial.
• Ability to work independently and accurately with frequent interruptions.
• Time management skills to handle multiple and shifting priorities.
• Proficient in complex administrative and office work.
• Excellent interpersonal skills to assist clients, lodging partners and staff effectively, courteously and professionally; ability to communicate effectively using tact and diplomacy.
• Excellent computer skills including knowledge of Windows, Microsoft Office Suite including Microsoft Word, Excel, Outlook, Power Point and Sales specific software (IDSS) with the ability to learn and master new software as the need arises.
• Must be a team player
• This position may require travel and working evenings and/or weekends, as needed.
•  Local area knowledge and experience is beneficial.

 Our amazing perks and benefits:   

• Medical, dental and vision insurance 100% premium coverage for the employee, 83% premium coverage for dependents. Employee can choose from two plans options; a PPO and a HDHP with HSA where the Town contributes an amount that equals to the deductible

• Generous leave plans, on the first year of employment up to 200 hours of leave in addition to 10 paid holidays  

• Recreation benefit for eligible employees on the amount of $1600 – you can use this benefit to purchase your ski pass!  

• 401a contributions, where the Town contributes 12% and the employee 5%  

• 6 weeks of paid parental leave for bonding with a child upon birth or adoption 

• Employee Assistance Program: 5 sessions per topic with a therapist or coach, for you or a family member  

• Life, disability and accident insurance  

• Flexible Spending Accounts for health and childcare expenses  

• Membership discount at the Snowmass Recreation Center  

• Free RFTA Bus passes to commute to and from work and free employee commuter shuttle   

• Professional development opportunities  

About us  

The Town of Snowmass Village has grown over 50 years into a year-round family resort and vibrant community, with a mountain whose possibilities continue to be explored. With construction continuing the final phases of the Snowmass Base Village – the largest ski resort development underway in North America – we look forward to what the next 50 years will bring. 

We are proud of our life x work balance culture, and we see our Town and workplace as fun, community focused, family-friendly, thriving, charming, resilient, safe, emotionally connected, nimble, adaptable, balanced, and unique. 

Watch these videos to learn more about us and why we want you to come work where you play: