UNIV - Research Finance Quality Assurance Coordinator-HCC

Job Description Summary

The Hollings Cancer Center (HCC) Finance Quality Assurance Coordinator is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation and regulatory units. This person is responsible for post-award research grant activities (both federal and non-federal) for trials managed within the HCC CTO and oversee the distribution of payments along with the review of study patient bills to verify proper billing.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001332 HCC CTO Administration

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

35% Epic Bill Reviews: Responsible for understanding research billing compliance regulations. Has knowledge of how to navigate EPIC and conduct bill reviews in accordance to University and CTO policy and procedure. Must be able to work efficiently and demonstrate successful time management so that all study patient bills are reviewed within 4 business days that appear for each patient according to the study budget and internal correspondence. Maintain patient status using the clinical trials management system (CTMS) and Epic programs, making sure that the information in CTMS is equivalent to the information that is in Epic. Responsible for contacting the study coordinator if there are any discrepancies in regards to the patient’s visit and or patient status. Responsible for activating the studies in Epic to ensure that the clinical operations team have the ability to link patients correctly.

35% Financial Compliance and Quality: Will be required to participate in the monthly audit with the University and hospital compliance office. Responsible for obtaining an understanding of the coverage analysis. Responsible for developing corrective action plan and correcting any discrepancies found during the audit. Assists with providing feedback to the CTO Pre-Award division that study calendars are interacting with EPIC correctly. Works with Hospital Billing to correct any billing mistakes and ensure that proper accounts are paid. Responsible for addressing any concerns that the patients may have regarding the possible inaccuracy of their hospital bills.

20% Financial Study Setup and Maintenance: Reviews the clinical trials contract with the Post Award and Clinops teams to ensure that the billing designation for the procedures are clearly defined along with reimbursement if applicable. Will be responsible for conducting Kick off meetings when a notification has been received from the Regulatory assistants that a study has been activated. Making the Research teams aware of any changes that may arise due to a protocol or budget amendment. Conduct an ongoing internal assessment check to ensure that the CTMS is accurate and up to date with patient information.

10% Training, Reporting and Additional Duties: Will support the Finance Manager from time to time, with any special projects or workgroups, such as the implementation of a new clinical trials management system, may be established to promote process improvement or assist with strategic planning. Complete no cost extensions monthly. Responsible for contacting the regulatory assistance to confirm the status of the clinical trials. Provide report to the Office of Research and Sponsored Programs when the UDAK is set to expire and the date needs to be extended. Will be expected to participate in CTO staff meetings and other continuing education.

Additional Job Description

Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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