Executive Assistant Team Lead

Responsibilities

● Lead, motivate, and support a team of Executive Support professionals.

● Provide high-level administrative support to senior executives and stakeholders.

● Manage complex calendars, schedules, meetings, and business activities.

● Coordinate with global and international stakeholders across different time zones.

● Handle confidential and sensitive information with discretion and professionalism.

● Monitor team workload, performance, and quality of service.

● Build and maintain strong relationships with senior stakeholders and internal teams.

● Conduct research and prepare information to support executive decision-making.

● Utilize office productivity tools to improve workflow and communication.

● Maintain organized records and documentation.

● Navigate complex situations, anticipate stakeholder needs, and deliver quality outcomes.

● Identify opportunities to improve Executive Support processes and team efficiency.

What You Must Have

● Bachelor's Degree.

● At least 5 years of experience in Executive Assistance, Executive Support, or similar roles.

● 2–3 years of people management or team leadership experience.

● Experience supporting senior executives/senior stakeholders.

● Experience working with global or international stakeholders.

● Excellent oral and written English communication skills.

● Strong calendar management, organizational, and stakeholder management skills.

● Proficiency in Microsoft Office and other productivity tools.

● Willingness to work mid-shift hours.

What Sets You Apart

● Strong leadership and people management capabilities.

● Proven ability to manage and prioritize multiple executive-level requests.

● Excellent stakeholder management and relationship-building skills.

● Strong critical thinking and problem-solving abilities.

● Ability to anticipate the needs of senior stakeholders and team members.

● Experience working in a global/shared services or multinational environment.

● Highly professional, discreet, proactive, and adaptable.