Executive Assistant

You will manage executive calendars, priorities, travel, meetings, communications, expense reports, candidate scheduling, and events. You will coordinate follow-up actions, support onboarding, handle confidential information, improve operational workflows, and provide occasional off-hours and travel support.

Responsibilities

• Manage complex executive calendars
• Prioritize executive commitments
• Book and manage travel arrangements
• Prepare meeting agendas, notes, and action items
• Prepare presentations, documentation, and executive communications
• Coordinate candidate meetings
• Prepare executive expense reports and review team expenses
• Plan offsites, onsites, and special events
• Welcome visitors
• Support executive new-hire onboarding
• Coordinate cross-functional projects and special initiatives
• Handle confidential information
• Improve operational workflows

Requirements

• Executive calendar management across time zones
• Verbal and written communication skills
• Document preparation, meeting logistics, and task tracking
• Google Workspace, Slack, spreadsheet analysis, and slide deck proficiency
• Problem-solving
• Business acumen
• Confidentiality
• Cross-functional project coordination
• Flexibility for occasional off-hours support
• Willingness to travel occasionally

Benefits

• Annual bonus
• Equity compensation
• Benefits