Accountant

Description

Examples of Duties

• Reconciles the City's bank accounts on a monthly basis and monitors bank account activity on a daily basis. Monitors bank account activity on a daily basis to ensure the timeliness and legitimacy of transactions to the City's main checking and investment accounts.
• Reconciles bank account statements to the City's general ledger on a monthly basis, prepares adjusting journal entries and researches exceptions on a transaction basis.
• Provides oversight for all City grants to include the administration of all accounting records concerning the receipts, expenditures and balances of Federal, State and City funds.
• Accounts for all grants from the application to the close-out process to include tracking of all expenditures and revenues, verifying all expenditures are made within the guidelines of the grant, requesting appropriation of grant funds, preparing state and federal requests for reimbursements, maintaining supporting records and participates in audits by the issuing agency.
• Establishes and updates accounting systems, which process a variety of transactions, accounts, and reports; reviews and verifies accuracy of financial transactions performed; assists financial division in the preparation and maintenance of financial records and reports; ensures that all financial transactions are properly recorded in the computerized financial system.
• Creates monthly and quarterly reports for distribution to the Director of Finance and City Manager. Analyzes data in reports and researches exceptions to known norms.
• Coordinates budget control and monitoring processes; assists department personnel with budget management; assists in the preparation, research, and review of the annual budget.
• Assists in preparing the annual budget and year-end audit.
• Processes general ledger corrections and updates the City's chart of accounts as needed.
• Reviews all transactions for correctness from both an auditing and policy prospective.
• Analyzes and implements internal control procedures. Provides guidelines on and interpretation of policies and procedures in the resolution of discrepancies, problems or questions of other departments and/or outside agencies.
• Develops and evaluates policies, procedures and practices to be utilized by department employees; and provides financial reporting to City department heads.
• Compiles detailed financial data from a variety of sources for periodic reports to the Director of Finance, State and Federal agencies, and other as required.
• Serves as a backup for essential functions in the Department, including payroll and accounts payable.
• Serves as a back up for Payroll preparation and administration.
• Serves as a back up for Accounts Payable to include performing all aspects of Accounts Payable including batch entry, checking, and preparing AP checks.
• Performs related daily tasks such as assisting department heads, preparing reports, and processing accounts.
• Addresses public and vendor inquiries.
• Other duties as assigned.

Education & Experience

• A Bachelor's Degree and over 3 years directly related professional and/or supervisory experience or Master's Degree and over 2 years directly related professional and/or supervisory experience or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Considerable experience working with complex automated financial systems and governmental accounting and reporting.
• Must have advanced knowledge of reconciliation processes.
• General knowledge of administrative practices, procedures, and equipment.
• General knowledge of and experience with computers and Microsoft Office software (Word, PowerPoint, Outlook), and demonstrated proficiency in working with Microsoft Excel.
• Individual must have excellent organizational skills with the ability to multi-task, with frequent interruptions while remaining organized and accurate; be highly professional, and able to occasionally work evening hours.
• Strong leadership, supervisory, organizational and customer service skills.
• Ability to work independently and in a team environment.
• Valid Virginia driver's license.
• Successfully complete a pre-employment medical screening and criminal background check.

Physical Demands & Work Environment

The work is generally performed in an office environment. Typically, the employee may sit to do the work. However, there may be some walking, standing, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile. No special physical demands are required to perform the work.

The work environment involves everyday risks or discomforts which require normal safety precautions. Use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals are minimally required.